CogniDox Features

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Easy to Use

No user desktop software install – users need only a network connection and web browser
Intuitive home page layout with personalization options based on UX design principles
Simple to navigate categories – “bread crumb trail” and multiple hyperlinks

Effective document lifecycle: draft, reviewed, issued, approved, published
Version control – latest, approved version as default; full history on-demand
Create new documents from company-wide or team document templates
Create, search, download and edit files directly from Microsoft Word 2007
Automated workflows for document access control, reviewing, approving, etc.
Email notification alerts of document and category changes, customer downloads, etc.
Bulk import of existing documents from users' PCs
Quickly download sets of documents for off-line work in a user briefcase
Automatic PDF conversion from commonly-used file formats
Compare versions of PDF files for differences
Discover and highlight broken document links and invalid part numbers
Drag & drop documents into CogniDox from network folders using WebDAV
Multiple document file types – suitable for CAD drawings, software release packages, HTML/XML compound documents (such as User Guides), etc.
Store and play Adobe® Flash® video directly using in-browser player - useful for company training and product marketing videos

Repository organized around any structure that best describes your enterprise taxonomy
Individual documents can be linked to multiple categories, and tagged with additional metadata
Search by document content or meta data; save searches for later use or RSS feeds
Power users can set up new categories and select individual access rights

Manage user groups with fine-grained control over access to documents
Restrict rights to documents based on security profiles containing users or groups

Single sign-on / creation of users or groups from LDAP / Active Directory
Configurable SSL encryption (from 128-bit to 256-bit) of connections to CogniDox
Automatic MD5 hash checking used to check the integrity of files
Audit tracking of user actions within CogniDox
Fine grained user and group based access controls on document operations

'Extranet-in-a-Box' instant web solution for document download and trouble ticket tracking
Sophisticated access control using tagging by License, Licensee and License Acceptance Agreement
User download reporting and document watermarking for additional security

Manage user sign-on using existing network directories (LDAP, Active Directories)
Easy installation – server install and no client PC software

Open source software and server/storage virtualisation reduces cost of technology
No per-Server/CPU or named user licensing – flexible network configurations including multi-site clusters, hosted or on-premises
No proprietary technology lock-in, yet fully supported, commercial code
No expensive add-on modules to achieve minimum level functionality

Generic plug-in framework and pre-integrated support for engineering tools (SVN, CVS, Perforce, Bugzilla); sales tools (SugarCRM, Salesforce.com) and help desk tools (OTRS, RSTickets)
Extranet portal managed using Joomla! CMS with CogniDox integration
Accessible through command line (CLI) and SOAP interfaces

Features