internal-page-background-header.png

PRICING

Cognidox comes in a range of subscription models to suit the needs of our users. Peruse our pricing plans to find the best and most affordable plan for you and your team, whether you are a start up, a scale up or enterprise.

PRICING BANDS

Start up

START UP

Scale up

SCALE UP

Enterprise

ENTERPRISE

Monthly cost per user - First 25 users

£10

£15

p.o.a.

Monthly cost per user - User 26-100

N/A

£10

p.o.a.

Monthly cost per user - User 101+

N/A

£8.50

p.o.a.

Minimum users:

10

20

40

FEATURES

Document Management System

Document Management System

close box

The core powerful features of the Cognidox Lean Document Management System.

- Document control

Document control

close box

ISO standards-compliant procedures for information governance. Document control procedures are a crucial requirement of ISO 9001, ISO 13485, ISO 27001, and most other quality certification standards. You don’t need an electronic document management system to comply, but having one makes it far easier to achieve compliance. Cognidox has helped many companies in this task and has often elicited comments from external Auditors that it is the best document control solution they have ever seen. Companies use it as a place to store information about Audits, Change Control, Corrective & Preventive Actions, Product Quality, and more.

- Workflows

Workflows

close box

Business process documents can be routed to users for their action. Set up flexible routing rules based on type of request, document type and security profile.

- Reviews

Reviews

close box

Multiple ways to review documents. As well as shared notes, you can provide comments on the document review page and you can upload new files such as tracked changes word documents. Other review types such as formal review meetings and external feedback are available. It is also possible to check out a document while the reviews are coming in to prevent a new draft being created.

- Shared notes

Shared notes

close box

Allows teams to add notes to a pdf of a document. Notes are initially private but once shared they are available to all other reviewers of the document and are saved in the document review history. Allows a document owner to see all reviews in one place. Authors often need to work on the new document version offline. To help an author with this, Cognidox allows notes to be exported to a spreadsheet that includes the document pages.

- Approvals

Approvals

close box

Flexible approval rules. Set up approvers based on categories, document types or just individual documents. Single or multiple approvers or set number from a pre-defined group.

- Versioning

Versioning

close box

Every draft and approved version of a document is held in the system along with every review comment and approval history.

- Notifications

Notifications

close box

Automated email reminders for when document reviews are overdue. Flexible user based notification filters. Weekly reminders of outstanding tasks and more.

- Forms

Forms

close box

Administrators can create HTML forms which can then be assigned to categories. Forms can consist of any number of administrator defined fields and rights to create a form can be defined. Users filling in a form will create a new document in the form category.

- Templates

Templates

close box

Create new documents from company-wide or category-specific templates.

- Pre-filtering

Pre-filtering

close box

Pre-filtering of MS Office files will change both the document properties and the values embedded in the visible document, without requiring a macro or update to change the fields. Mark your document Draft, Approved, include the document part number, etc.

- Enterprise search

Enterprise search

close box

Enterprise search platform for relevance-based full-text search. Also search by meta-data and document attributes. Perfect for document findability.

- Document analytics

Document analytics

close box

Track internal usage or set up a goal for a particular document you want people to view.

- Security

Security

close box

Security profiles applied to document sets or to categories provide very fine-grained control over who can see documents, and what further rights they have to change them.

Product lifecycle integration

Product lifecycle integration

close box

Our DNA is in product development and you will find multiple tools that will assist in decreasing waste and getting your product to market on time and on budget.

- Development gate controls

Development gate controls

close box

Use of Document Holders to create a set of linked documents that can form gate requirements for approval. The Document Holder is a controlled document that can't be approved until all of the documents that are contained within it are approved as well. A great way for C-Level managment to have final say on whether a product development moves onto the next phase.

- Release Management

Release Management

close box

Document Holders are perfect for listing the components of a product release and controlling publishing to partners. Specify fixed issue numbers or keep it dynamic using the Latest and Approved tags. For example you can group together release notes, data sheets, software code and hardware specifications in one controlled document. Also, build an end-to-end software release tool-chain with integration for code version control, bug tracking and software build tools.

Private Workspaces

Private Workspaces

close box

Ability to compartmentalise areas of Cognidox so only authorised users are aware of existence.

Limited Access Partners

Limited Access Partners

close box

Create private workspaces for open innovation partners such as contractors, content writers, etc. Provides all Cognidox features but a limited view of document categories.

Policy management

Policy management

close box

Automated acknowledgement that employees have read and accepted employment policies. Policies can be repeated on a rolling schedule. Great where you need to demonstrate that employees have been actively informed and understood policies.

Email support

Email support

close box

Super-responsive email support.

Online training resources

Online training resources

close box

Full suite of training videos and manuals grouped by type of user.

Business Management System

Business Management System

close box

Create a Business Management System as a set of web pages. Create your own intranet that captures how your company creates and delivers products or services to your customers. No web development skills required - just utilises common tools such as Visio and other standard MS Office applications.

- Self managed Intranet

Self managed Intranet

close box

We provide the set up files and initial templates to get you going. Easy to add and remove pages - your only limit is your imagination.

- Visio to webpage conversion

Visio to webpage conversion

close box

Design pages with MS Visio with hyperlinks to other documents and save in Cognidox. Auto-conversion tools will create a svg version (Scalable Vector Graphics) that means your Visio diagram can be viewed as a fully navigable web page.

- Integrated with DMS

Integrated with DMS

close box

Every page of your Intranet system is a controlled document in Cognidox. Completely integrated with no need for separate modules.

MS Office integration

MS Office integration

close box

Save work directly from Outlook, Word, PowerPoint and Excel into the Cognidox document repository. Clone or compare Word documents to save time and see differences.

Plugins

Plug ins

close box

Exchange data directly with Engineering, Sales and Help Desk tools such as Subversion, SugarCRM and OTRS. Use JSON to create data mashups or use the SOAP API for integration.

Digitally signed PDFs

Digitally signed PDFs

close box

As an additional step following approval, users can create a digital signature on an issue of a document. A digital signature requires a user to enter a personal signature password and will create a unique digital signature file for the issue of the document. The signature file can be used to confirm a user has signed a particular issue of a document. Coming in 2018 will be CFR 21 Part 11 compliant digitally signed PDFs.

Dedicated virtual machine

Dedicated virtual machine

close box

A dedicated virtual server with your own operating system and dedicated physical processing capacity and disk resource all managed by Cognidox on your behalf. A choice of data centres around the world to choose from.

No user limits

No user limits

close box

Start up package is limited to 25 users. No user limits on the other packages.

On site training

On site training

close box

We will visit your premises and provide training as part of the onboarding process.

Data migration

Data migration

close box

Cognidox offers bulk import tools to all users and will assist all new users with data migration from their current systems. Cognidox may charge for assisting with large and complex data migrations.

Configuration tailoring

Configuration tailoring

close box

Complete configuration of your Cognidox DMS is available as a value add service through our network of Cognidox expert consultants.

Extranet

Extranet

close box

An instant, cloud-based web portal solution. It saves you from having to make your own web hosting arrangements, and it’s a fully-managed service so you can be freed from monitoring and maintenance tasks. Includes a content licensing & publishing engine for sharing files with suppliers, partners, customers, etc. Instead of a lengthy and expensive “consulting” period we will customise the look and feel to match your corporate brand within hours, so you can get value from your extranet within days.

On premise option

On premise option

close box

For organisations that want to have total control over their IT infrastructure we support deployment on customer servers behind the corporate firewall.

Single sign-on

Single sign-on

close box

Single sign-on / creation of users or groups from LDAP / Active Directory, SCIM user mgnt.

Clustered servers

Clustered servers

close box

Clustered servers allow multiple Cognidox nodes to be widely geographically distributed such that local users send and receive files from their local server, rather than from a remote server. In addition to providing faster local access, clustered Cognidox nodes provide additional data-resilience in the event of hardware failures.

Telephone support

Telephone support

close box

Speak directly with support to get an issue resolved. Also, customers can run shared desktop sessions or provide VPN access to their on-premise servers to work with support to resolve the issue.

Notes:
Users are sold in blocks of 5. No restrictions to adding users between billing periods.

Scale up packages billed quarterly in advance; Start up packages billed yearly in advance. 

Data limits - Start Up package includes 1GB of data storage per user (10GB minimum allocation typically good for 25,000 documents).

Choose one of the following:

PRICING BANDS

Monthly cost per user - First 25 users

£10

Monthly cost per user - User 26-100

£5

Monthly cost per user - User 101+

N/A

Minimum users:

10

FEATURES

Document Management System

Document Management System

close

The core powerful features of the CogniDox Lean Document Management System.

- Document control

Document control

close

ISO standards-compliant procedures for information governance. Document control procedures are a crucial requirement of ISO 9001, ISO 13485, ISO 27001, and most other quality certification standards. You don’t need an electronic document management system to comply, but having one makes it far easier to achieve compliance. CogniDox has helped many companies in this task and has often elicited comments from external Auditors that it is the best document control solution they have ever seen. Companies use it as a place to store information about Audits, Change Control, Corrective & Preventive Actions, Product Quality, and more.

dot.png

- Workflows

Workflows

close

Business process documents can be routed to users for their action. Set up flexible routing rules based on type of request, document type and security profile.

dot.png

- Reviews

Reviews

close

Multiple ways to review documents. As well as shared notes, you can provide comments on the document review page and you can upload new files such as tracked changes word documents. Other review types such as formal review meetings and external feedback are available. Also possible to check out a document while the reviews are coming in to prevent a new draft being created.

dot.png

- Shared notes

Shared notes

close

Allows teams to add notes to a pdf of a document. Notes are initially private but once shared they are available to all other reviewers of the document and are saved in the document review history. Allows a document owner to see all reviews in one place. Authors often need to work on the new document version offline. To help an author with this, CogniDox allows notes to be exported to a spreadsheet that includes the document pages.

dot.png

- Approvals

Approvals

close

Flexible approval rules. Set up approvers based on categories, document types or just individual documents. Single or multiple approvers or set number from a pre-defined group.

dot.png

- Versioning

Versioning

close

Every draft and approved version of a document is held in the system along with every review comment and approval history.

dot.png

- Notifications

Notifications

close

Automated email reminders for when document reviews are overdue. Flexible user-based notification filters. Weekly reminders of outstanding tasks and more.

dot.png

- Forms

Forms

close

Administrators can create HTML forms which can then be assigned to categories. Forms can consist of any number of administrator defined fields and rights to create a form can be defined. Users filling in a form will create a new document in the form category.

dot.png

- Templates

Templates

close

Create new documents from company-wide or category-specific templates.

dot.png

- Pre-filtering

Pre-filtering

close

Pre-filtering of MS Office files will change both the document properties and the values embedded in the visible document, without requiring a macro or update to change the fields. Mark your document Draft, Approved, include the document part number, etc.

dot.png

- Enterprise search

Enterprise search

close

Enterprise search platform for relevance-based full-text search. Also search by meta-data and document attributes. Perfect for document findability.

dot.png

- Document analytics

Document analytics

close

Track internal usage or set up a goal for a particular document you want people to view.

dot.png

- Security

Security

close

Security profiles applied to document sets or to categories provide very fine-grained control over who can see documents, and what further rights they have to change them.

dot.png

Product lifecycle integration

Product lifecycle integration

close

Our DNA is in product development and you will find multiple tools that will assist in decreasing waste and getting your product to market on time and on budget.

dot.png

- Development gate controls

Development gate controls

close

Use of Document Holders to create a set of linked documents that can form gate requirements for approval. The Document Holder is a controlled document that can't be approved until all of the documents that are contained within it are approved as well. A great way for C-Level managment to have final say on whether a product development moves onto the next phase.

dot.png

- Release Management

Release Management

close

Document Holders perfect for listing the components of a product release and controlling publishing to partners. Specify fixed issue numbers or keep it dynamic using the Latest and Approved tags. For example can group together release notes, data sheets, software code and hardware specifications in one controlled document. Also, build an end-to-end software release tool-chain with integration for code version control, bug tracking and software build tools.

dot.png

Private Workspaces

Private Workspaces

close

Ability to compartmentalise areas of CogniDox so only authorised users are aware of existence.

dot.png

Limited Access Partners

Limited Access Partners

close

Create private workspaces for open innovation partners such as contractors, content writers, etc. Provides all CogniDox features but a limited view of document categories.

dot.png

Policy management

Policy management

close

Automated acknowledgement that employees have read and accepted employment policies. Policies can be repeated on a rolling schedule. Great where you need to demonstrate that employees have been actively informed and understood policies.

dot.png

Email support

Email support

close

Super-responsive email support.

dot.png

Online training resources

Online training resources

close

Full suite of training videos and manuals grouped by type of user.

dot.png

Business Management System

Business Management System

close

Create a Business Management System as a set of web pages. Create your own intranet that captures how your company creates and delivers products or services to your customers. No web development skills required - just utilises common tools such as Visio and other standard MS Office applications.

- Self managed Intranet

Self managed Intranet

close

We provide the set up files and initial templates to get you going. Easy to add and remove pages - your only limit is your imagination.

- Visio to webpage conversion

Visio to webpage conversion

close

Design pages with MS Visio with hyperlinks to other documents and save in cognidox. Auto-conversion tools will create a svg version (Scalable Vector Graphics) that means your visio diagram can be viewed as a fully navigatable web page.

- Integrated with DMS

Integrated with DMS

close

Every page of your Intranet system is a controlled document in cognidox. Completely integrated with no need for spearate modules.

MS Office integration

MS Office integration

close

Save work directly from Outlook, Word, PowerPoint and Excel into the CogniDox document repository. Clone or compare Word documents to save time and see differences.

Plug ins

Plug ins

close

Exchange data directly with Engineering, Sales and Help Desk tools such as Subversion, SugarCRM and OTRS. Use JSON to create data mashups or use the SOAP API for integration.

Digitally signed PDFs

Digitally signed PDFs

close

As an additional step following approval, users can create a digital signature on an issue of a document. A digital signature requires a user to enter a personal signature password and will create a unique digital signature file for the issue of the document. The signature file can be used to confirm a user has signed a particular issue of a document. Coming in 2018 will be CFR 21 Part 11 compliant digitally signed PDFs.

Dedicated virtual machine

Dedicated virtual machine

close

A dedicated virtual server with your own operating system and dedicated physical procising capacity and disk resource all managed by CogniDox on your behalf. A choice of data centres around the world to choose from.

No user limits

No user limits

close

Start Up package is limited to 100 users. No user limits on the other packages.

On site training

On site training

close

We will visit your premises and provide training as part of the onboarding process.

Data migration

Data migration

close

CogniDox offers bulk import tools to all users and will assist all new users with data migration from their current systems. CogniDox may charge for assisting with large and complex data migrations.

Configuration tailoring

Configuration tailoring

close

Complete configuration of your CogniDox DMS is available as a value add service through our network of CogniDox expert consultants.

Extranet

Extranet

close

An instant, cloud-based web portal solution. It saves you from having to make your own web hosting arrangements, and it’s a fully-managed service so you can be freed from monitoring and maintenance tasks. Includes a content licensing & publishing engine for sharing files with suppliers, partners, customers, etc. Instead of a lengthy and expensive “consulting” period we will customise the look and feel to match your corporate brand within hours, so you can get value from your XtraNet within days.

On premise option

On premise option

close

For organisations that want to have total control over their IT infrastructure we support deployment on customer servers behind the corporate firewall.

Single sign-on

Single sign-on

close

Single sign-on / creation of users or groups from LDAP / Active Directory, SCIM user mgnt.

Clustered servers

close

Telephone support

close

PRICING BRANDS

Monthly cost per user - First 25 users

£15

Monthly cost per user - User 26-100

£10

Monthly cost per user - User 101+

£8.50

Minimum users:

20

FEATURES

Document Management System

Document Management System

close

The core powerful features of the CogniDox Lean Document Management System.

dot.png

- Document control

Document control

close

ISO standards-compliant procedures for information governance. Document control procedures are a crucial requirement of ISO 9001, ISO 13485, ISO 27001, and most other quality certification standards. You don’t need an electronic document management system to comply, but having one makes it far easier to achieve compliance. CogniDox has helped many companies in this task and has often elicited comments from external Auditors that it is the best document control solution they have ever seen. Companies use it as a place to store information about Audits, Change Control, Corrective & Preventive Actions, Product Quality, and more.

dot.png

- Workflows

Workflows

close

Business process documents can be routed to users for their action. Set up flexible routing rules based on type of request, document type and security profile.

dot.png

- Reviews

Reviews

close

Multiple ways to review documents. As well as shared notes, you can provide comments on the document review page and you can upload new files such as tracked changes word documents. Other review types such as formal review meetings and external feedback are available. Also possible to check out a document while the reviews are coming in to prevent a new draft being created.

dot.png

- Shared notes

Shared notes

close

Allows teams to add notes to a pdf of a document. Notes are initially private but once shared they are available to all other reviewers of the document and are saved in the document review history. Allows a document owner to see all reviews in one place. Authors often need to work on the new document version offline. To help an author with this, CogniDox allows notes to be exported to a spreadsheet that includes the document pages.

dot.png

- Approvals

Approvals

close

Flexible approval rules. Set up approvers based on categories, document types or just individual documents. Single or multiple approvers or set number from a pre-defined group.

dot.png

- Versioning

Versioning

close

Every draft and approved version of a document is held in the system along with every review comment and approval history.

dot.png

- Notifications

Notifications

close

Automated email reminders for when document reviews are overdue. Flexible user based notification filters. Weekly reminders of outstanding tasks and more.

dot.png

- Forms

Forms

close

Administrators can create HTML forms which can then be assigned to categories. Forms can consist of any number of administrator defined fields and rights to create a form can be defined. Users filling in a form will create a new document in the form category.

dot.png

- Templates

Templates

close

Create new documents from company-wide or category-specific templates.

dot.png

- Pre-filtering

Pre-filtering

close

Pre-filtering of MS Office files will change both the document properties and the values embedded in the visible document, without requiring a macro or update to change the fields. Mark your document Draft, Approved, include the document part number, etc.

dot.png

- Enterprise search

Enterprise search

close

Enterprise search platform for relevance-based full-text search. Also search by meta-data and document attributes. Perfect for document findability.

dot.png

- Document analytics

Document analytics

close

Track internal usage or set up a goal for a particular document you want people to view.

dot.png

- Security

Security

close

Security profiles applied to document sets or to categories provide very fine-grained control over who can see documents, and what further rights they have to change them.

dot.png

Product lifecycle integration

Product lifecycle integration

close

Our DNA is in product development and you will find multiple tools that will assist in decreasing waste and getting your product to market on time and on budget.

dot.png

- Development gate controls

Development gate controls

close

Use of Document Holders to create a set of linked documents that can form gate requirements for approval. The Document Holder is a controlled document that can't be approved until all of the documents that are contained within it are approved as well. A great way for C-Level managment to have final say on whether a product development moves onto the next phase.

dot.png

- Release Management

Release Management

close

Document Holders perfect for listing the components of a product release and controlling publishing to partners. Specify fixed issue numbers or keep it dynamic using the Latest and Approved tags. For example can group together release notes, data sheets, software code and hardware specifications in one controlled document. Also, build an end-to-end software release tool-chain with integration for code version control, bug tracking and software build tools.

dot.png

Private Workspaces

Private Workspaces

close

Ability to compartmentalise areas of CogniDox so only authorised users are aware of existence.

dot.png

Limited Access Partners

Limited Access Partners

close

Create private workspaces for open innovation partners such as contractors, content writers, etc. Provides all CogniDox features but a limited view of document categories.

dot.png

Policy management

Policy management

close

Automated acknowledgement that employees have read and accepted employment policies. Policies can be repeated on a rolling schedule. Great where you need to demonstrate that employees have been actively informed and understood policies.

dot.png

Email support

Email support

close

Super-responsive email support.

dot.png

Online training resources

Online training resources

close

Full suite of training videos and manuals grouped by type of user.

dot.png

Business Management System

Business Management System

close

Create a Business Management System as a set of web pages. Create your own intranet that captures how your company creates and delivers products or services to your customers. No web development skills required - just utilises common tools such as Visio and other standard MS Office applications.

dot.png

- Self managed Intranet

Self managed Intranet

close

We provide the set up files and initial templates to get you going. Easy to add and remove pages - your only limit is your imagination.

dot.png

- Visio to webpage conversion

Visio to webpage conversion

close

Design pages with MS Visio with hyperlinks to other documents and save in cognidox. Auto-conversion tools will create a svg version (Scalable Vector Graphics) that means your visio diagram can be viewed as a fully navigatable web page.

dot.png

- Integrated with DMS

Integrated with DMS

close

Every page of your Intranet system is a controlled document in cognidox. Completely integrated with no need for spearate modules.

dot.png

MS Office integration

MS Office integration

close

Save work directly from Outlook, Word, PowerPoint and Excel into the CogniDox document repository. Clone or compare Word documents to save time and see differences.

dot.png

Plug ins

Plug ins

close

Exchange data directly with Engineering, Sales and Help Desk tools such as Subversion, SugarCRM and OTRS. Use JSON to create data mashups or use the SOAP API for integration.

dot.png

Digitally signed PDFs

Digitally signed PDFs

close

As an additional step following approval, users can create a digital signature on an issue of a document. A digital signature requires a user to enter a personal signature password and will create a unique digital signature file for the issue of the document. The signature file can be used to confirm a user has signed a particular issue of a document. Coming in 2018 will be CFR 21 Part 11 compliant digitally signed PDFs.

dot.png

Dedicated virtual machine

Dedicated virtual machine

close

A dedicated virtual server with your own operating system and dedicated physical procising capacity and disk resource all managed by CogniDox on your behalf. A choice of data centres around the world to choose from.

dot.png

No user limits

No user limits

close

Start Up package is limited to 100 users. No user limits on the other packages.

dot.png

On site training

On site training

close

We will visit your premises and provide training as part of the onboarding process.

dot.png

Data migration

Data migration

close

CogniDox offers bulk import tools to all users and will assist all new users with data migration from their current systems. CogniDox may charge for assisting with large and complex data migrations.

Configuration tailoring

Configuration tailoring

close

Complete configuration of your CogniDox DMS is available as a value add service through our network of CogniDox expert consultants.

Extranet

Extranet

close

An instant, cloud-based web portal solution. It saves you from having to make your own web hosting arrangements, and it’s a fully-managed service so you can be freed from monitoring and maintenance tasks. Includes a content licensing & publishing engine for sharing files with suppliers, partners, customers, etc. Instead of a lengthy and expensive “consulting” period we will customise the look and feel to match your corporate brand within hours, so you can get value from your XtraNet within days.

On premise option

On premise option

close

For organisations that want to have total control over their IT infrastructure we support deployment on customer servers behind the corporate firewall.

Single sign-on

Single sign-on

close

Single sign-on / creation of users or groups from LDAP / Active Directory, SCIM user mgnt.

Clustered servers

close

Telephone support

close

PRICING BRANDS

Monthly cost per user - First 25 users

p.o.a.

Monthly cost per user - User 26-100

p.o.a.

Monthly cost per user - User 101+

p.o.a.

Minimum users:

40

FEATURES

Document Management System

Document Management System

close

The core powerful features of the CogniDox Lean Document Management System.

dot.png

- Document control

Document control

close

ISO standards-compliant procedures for information governance. Document control procedures are a crucial requirement of ISO 9001, ISO 13485, ISO 27001, and most other quality certification standards. You don’t need an electronic document management system to comply, but having one makes it far easier to achieve compliance. CogniDox has helped many companies in this task and has often elicited comments from external Auditors that it is the best document control solution they have ever seen. Companies use it as a place to store information about Audits, Change Control, Corrective & Preventive Actions, Product Quality, and more.

dot.png

- Workflows

Workflows

close

Business process documents can be routed to users for their action. Set up flexible routing rules based on type of request, document type and security profile.

dot.png

- Reviews

Reviews

close

Multiple ways to review documents. As well as shared notes, you can provide comments on the document review page and you can upload new files such as tracked changes word documents. Other review types such as formal review meetings and external feedback are available. Also possible to check out a document while the reviews are coming in to prevent a new draft being created.

dot.png

- Shared notes

Shared notes

close

Allows teams to add notes to a pdf of a document. Notes are initially private but once shared they are available to all other reviewers of the document and are saved in the document review history. Allows a document owner to see all reviews in one place. Authors often need to work on the new document version offline. To help an author with this, CogniDox allows notes to be exported to a spreadsheet that includes the document pages.

dot.png

- Approvals

Approvals

close

Flexible approval rules. Set up approvers based on categories, document types or just individual documents. Single or multiple approvers or set number from a pre-defined group.

dot.png

- Versioning

Versioning

close

Every draft and approved version of a document is held in the system along with every review comment and approval history.

dot.png

- Notifications

Notifications

close

Automated email reminders for when document reviews are overdue. Flexible user based notification filters. Weekly reminders of outstanding tasks and more.

dot.png

- Forms

Forms

close

Administrators can create HTML forms which can then be assigned to categories. Forms can consist of any number of administrator defined fields and rights to create a form can be defined. Users filling in a form will create a new document in the form category.

dot.png

- Templates

Templates

close

Create new documents from company-wide or category-specific templates.

dot.png

- Pre-filtering

Pre-filtering

close

Pre-filtering of MS Office files will change both the document properties and the values embedded in the visible document, without requiring a macro or update to change the fields. Mark your document Draft, Approved, include the document part number, etc.

dot.png

- Enterprise search

Enterprise search

close

Enterprise search platform for relevance-based full-text search. Also search by meta-data and document attributes. Perfect for document findability.

dot.png

- Document analytics

Document analytics

close

Track internal usage or set up a goal for a particular document you want people to view.

dot.png

- Security

Security

close

Security profiles applied to document sets or to categories provide very fine-grained control over who can see documents, and what further rights they have to change them.

dot.png

Product lifecycle integration

Product lifecycle integration

close

Our DNA is in product development and you will find multiple tools that will assist in decreasing waste and getting your product to market on time and on budget.

dot.png

- Development gate controls

Development gate controls

close

Use of Document Holders to create a set of linked documents that can form gate requirements for approval. The Document Holder is a controlled document that can't be approved until all of the documents that are contained within it are approved as well. A great way for C-Level managment to have final say on whether a product development moves onto the next phase.

dot.png

- Release Management

Release Management

close

Document Holders perfect for listing the components of a product release and controlling publishing to partners. Specify fixed issue numbers or keep it dynamic using the Latest and Approved tags. For example can group together release notes, data sheets, software code and hardware specifications in one controlled document. Also, build an end-to-end software release tool-chain with integration for code version control, bug tracking and software build tools.

dot.png

Private Workspaces

Private Workspaces

close

Ability to compartmentalise areas of CogniDox so only authorised users are aware of existence.

dot.png

Limited Access Partners

Limited Access Partners

close

Create private workspaces for open innovation partners such as contractors, content writers, etc. Provides all CogniDox features but a limited view of document categories.

dot.png

Policy management

Policy management

close

Automated acknowledgement that employees have read and accepted employment policies. Policies can be repeated on a rolling schedule. Great where you need to demonstrate that employees have been actively informed and understood policies.

dot.png

Email support

Email support

close

Super-responsive email support.

dot.png

Online training resources

Online training resources

close

Full suite of training videos and manuals grouped by type of user.

dot.png

Business Management System

Business Management System

close

Create a Business Management System as a set of web pages. Create your own intranet that captures how your company creates and delivers products or services to your customers. No web development skills required - just utilises common tools such as Visio and other standard MS Office applications.

dot.png

- Self managed Intranet

Self managed Intranet

close

We provide the set up files and initial templates to get you going. Easy to add and remove pages - your only limit is your imagination.

dot.png

- Visio to webpage conversion

Visio to webpage conversion

close

Design pages with MS Visio with hyperlinks to other documents and save in cognidox. Auto-conversion tools will create a svg version (Scalable Vector Graphics) that means your visio diagram can be viewed as a fully navigatable web page.

dot.png

- Integrated with DMS

Integrated with DMS

close

Every page of your Intranet system is a controlled document in cognidox. Completely integrated with no need for spearate modules.

dot.png

MS Office integration

MS Office integration

close

Save work directly from Outlook, Word, PowerPoint and Excel into the CogniDox document repository. Clone or compare Word documents to save time and see differences.

dot.png

Plug ins

Plug ins

close

Exchange data directly with Engineering, Sales and Help Desk tools such as Subversion, SugarCRM and OTRS. Use JSON to create data mashups or use the SOAP API for integration.

dot.png

Digitally signed PDFs

Digitally signed PDFs

close

As an additional step following approval, users can create a digital signature on an issue of a document. A digital signature requires a user to enter a personal signature password and will create a unique digital signature file for the issue of the document. The signature file can be used to confirm a user has signed a particular issue of a document. Coming in 2018 will be CFR 21 Part 11 compliant digitally signed PDFs.

dot.png

Dedicated virtual machine

Dedicated virtual machine

close

A dedicated virtual server with your own operating system and dedicated physical procising capacity and disk resource all managed by CogniDox on your behalf. A choice of data centres around the world to choose from.

dot.png

No user limits

No user limits

close

Start Up package is limited to 100 users. No user limits on the other packages.

dot.png

On site training

On site training

close

We will visit your premises and provide training as part of the onboarding process.

dot.png

Data migration

Data migration

close

Cognidox offers bulk import tools to all users and will assist all new users with data migration from their current systems. Cognidox may charge for assisting with large and complex data migrations.

dot.png

Configuration tailoring

Configuration tailoring

close

Complete configuration of your CogniDox DMS is available as a value add service through our network of CogniDox expert consultants.

Extranet

Extranet

close

An instant, cloud-based web portal solution. It saves you from having to make your own web hosting arrangements, and it’s a fully-managed service so you can be freed from monitoring and maintenance tasks. Includes a content licensing & publishing engine for sharing files with suppliers, partners, customers, etc. Instead of a lengthy and expensive “consulting” period we will customise the look and feel to match your corporate brand within hours, so you can get value from your XtraNet within days.

On premise option

On premise option

close

For organisations that want to have total control over their IT infrastructure we support deployment on customer servers behind the corporate firewall.

dot.png

Single sign-on

Single sign-on

close

Single sign-on / creation of users or groups from LDAP / Active Directory, SCIM user mgnt.

dot.png

Clustered servers

Clustered servers

close

Clustered servers allow multiple Cognidox nodes to be widely geographically distributed such that local users send and receive files from their local server, rather than from a remote server. In addition to providing faster local access, clustered Cognidox nodes provide additional data-resilience in the event of hardware failures.

dot.png

Telephone support

Telephone support

close

Speak directly with support to get an issue resolved. Also, customers can run shared desktop sessions or provide VPN access to their on-premise servers to work with support to resolve the issue.

dot.png

Notes: Users are sold in blocks of 5. No restrictions to adding users between billing reviews (occur half yearly).

Scale up packages billed quarterly in advance; Start up packages bill yearly in advance. 

Data limits - Start Up package includes 1GB of data storage per user (10GB minimum allocation typically good for 25,000 documents).

Book a demo

Discover how Cognidox can help you build products better and faster

We'd love to show you all the ways our Lean DMS can support you to create an efficient, sustainable product development process. Organise a demo by booking into our live calendar now.

BOOK NOW

cognidox-book-call-banner-large-2.png
Amino
CBNL Cambridge Broadband Networks
Ocado
Qualcomm
Azuri
Samsung
Solar flare
Display Link
Pico
Huawei
XMOS
Ultra soc
Analogix
Zenterio