The latest news and updates from cognidox

Chips with everything? Could you win big in the RISC-V revolution?

The rise of RISC-V seems inexorable. It’s being touted as an answer to the drastic slowing of Moore’s law. It’...

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What is a document control system and why is it important?

Having a document control system in place is a requirement of quality standards and regulations around the wor...

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Cognidox rolls out new training analytics and project cloning features in v10.2

    Cambridge, UK, 3 May 2022: Cognidox, a leading provider of document management solutions for the high-tech...

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DHF, DMR and DHR. Demystifying FDA medical device development requirements

DHF, DMR, DHR… to the uninitiated they might sound like out-of-town furniture stores or airport codes for exot...

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Document Management and Document Control: Is there a difference?

For some companies simply managing their documentation is enough to support their business goals. But others n...

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Quality Control VS Quality Assurance. What is the difference?

QC is about detecting defects in your finished product, while QA is about preventing the defects from occurrin...

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What's a Device Master Record (DMR)? What’s the best way to compile it?

  The Device Master Record (DMR) is one of the ‘holy trinity’ of files that developers need to collate and mai...

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Implementing Medical Device Design Controls for ISO 13485 and FDA 21 CFR 820

30 years ago the FDA introduced robust new requirements for medical device design control following a string o...

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Why not just use SharePoint for your Medical Device QMS?

A Quality Management System (QMS) is a requirement for medical device developers across the globe. But should ...

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8 powerful benefits of a document management system

A document management system (DMS) is a method of managing, storing and retrieving all the documentation a bus...

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What is an Electronic Document Management System (EDMS)?

An Electronic Document Management System (EDMS) is a software that centrally stores and organises documentatio...

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Is it possible? Lean Document control procedures in the life science sector

In medical device development, document controls are the building blocks of an ISO and FDA compliant Quality M...

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4 ways to build an ISO 13485 compliant medical device QMS

Are you looking for ways to build and maintain the most efficient, ISO 13485 compliant QMS as your company con...

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10 reasons fabless semiconductor companies need a document control system

With complexity and costs rising, fabless semiconductor companies need to do all they can to keep their flow a...

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What's the difference between a QMS, eQMS and an eDMS?

There are different ways companies can build required quality management systems, from using traditional paper...

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Why not just use Dropbox for your Medical Device QMS?

DropBox is a file sharing platform familiar to millions throughout the world. Once a personal file storage and...

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11 'must have' features of medical device document control software

Inflexible SOPs, complicated interfaces, training and maintenance requirements. Traditional document control s...

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Are you in control? Document lifecycle management software for ISO 9001 compliance

ISO 9001 requires you to control the document lifecycle to improve the efficiency and effectiveness of your bu...

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What’s the cost of chaos in a document management system?

Chaotic document management is wasting the time and energy of businesses around the world every year. But in s...

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Why not just use Google Drive for your medical device QMS?

A Quality Management System is a requirement for medical device developers across the globe. But should you bu...

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Moving from paper to a digital medical device Quality Management System

The case for ditching paper-based QMS (Quality Management Systems) can seem like a no-brainer. But faced with ...

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8 Tips for Improving the Document Review Process

A report called “The Document Jungle” draws from a survey of 300 knowledge workers and tells some uncomfortabl...

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What is 21 CFR Part 11? FDA requirements explained

WTH is FDA 21 CFR Part 11? That’s a question many medical device developers wanting to access the US market mu...

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Why not just use Google Drive as a Document Management System?

Google Drive is a cloud-based program that allows you to create, edit, store, and share documents. Many busine...

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QMS documentation requirements in ISO 13485

  How should you structure your documentation to meet the requirements of ISO 13485?

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What is document life cycle management & why does it matter?

What are the 7 stages of the document lifecycle?  Why is managing and controlling the lifecycle a critical par...

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Take it from me: your medical device start-up needs a Lean eQMS

In this blog, Shaun Knights, Head of Quality at period care company Callaly, tells us why his start-up needed ...

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Corrective actions: why, when and how?

It’s the job of your corrective action process to identify and eliminate the systemic issues that will prevent...

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Document control in your medical device Quality Management System

Document controls are a fundamental requirement of every medical device regulatory regime. They are the ‘build...

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How to stop ‘over-processing’ in your medical device QMS

Building a quality management system is never a quick and simple process. But in medical device development, w...

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What is a UK Responsible Person (according to the MHRA)?

Following Britain’s exit from the EU, all non-UK medical device and IVD manufacturers who want to place their ...

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Understanding the regulation: challenges for UK IVD device developers

IVD device regulation is about upping the bar—it’s about making products to a higher standard and ensuring the...

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7 Quality Management Principles of ISO 9001:2015 and how to live by them

ISO 9001:2015 and its related quality standards are all based on the ‘Seven Quality Management Principles’ def...

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4 steps to build a simple & effective supplier quality management system

Supplier management needs to be a collaborative and proactive process if it’s going to deepen key relationship...

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Document Control requirements in ISO 9001:2015; what you need to know

Document control is a key part of any Quality Management System (QMS) and, therefore, a requirement of ISO 900...

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How to develop a medical device; the 5 phases of med-tech development

The medical device development process is typically broken down into five distinct phases.  Each one requires ...

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What is document control?

How much control do you have over the documents your business generates? How much do you need?

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Life after Covid-19 for the IVD (in vitro diagnostics) industry

The Covid pandemic has brought new attention, investment and competition to the IVD sector. But with new oppor...

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EU IVDR (In Vitro Diagnostics Regulation): Time’s running out to comply

The EU In Vitro Diagnostics Regulation (IVDR), written in 2017, was developed to replace the existing EU In Vi...

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8 GMP principles for med tech developers to live by

Good Manufacturing Practices (GMP) are intended to ensure that pharmaceutical products, medical devices and ot...

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In praise of the Design Review Process

I worked in one of the large Cambridge-based technology consultancies for many years and was privileged to hav...

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Why your company should have a Quality Strategy

I believe that a quality strategy is a vital element to the success of a business. Quality of product and oper...

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What's the best document control software for ISO 9001 & ISO 13485?

There’s plenty of document management and file-sharing software available on the market, but not all of it is ...

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11 myths about ISO 9001 - busted!

Mention ISO 9001 to most people, or tell them that you implement quality systems, and they'll start glazing ov...

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What are the FDA's requirements for CAPA (Corrective and Preventive Action)

Having a repeatable procedure for Corrective and Preventive Action (CAPA) is a key FDA requirement for medical...

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Can Product Innovation Tools help you go 'virtual first?'

Colocation was one of the central tenets of the Agile manifesto, but times have changed. With all the new digi...

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A 21 CFR Part 11 checklist: 7 key FDA e-signature requirements

How does your organisation authorise, authenticate, document and police the use of electronic signatures withi...

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Why your QMS needs to be an eQMS

If you want to develop a Quality Management System that meets the regulation and powers your commercial succes...

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Compiling a design & development plan for your medical device

What are the planning requirements for a medical device design and development process? And what tools can hel...

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12 issues with virtual team collaboration tools that you should worry about

As your computer waits to load up Teams, Zoom, Slack, Accello and countless other collaboration apps every mor...

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Pros and cons of a phase gate process in new product development

Will a phase gate process hold back or enhance your new product development? What are the pros and cons of sta...

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Can product innovation happen by accident?

Can product innovation really happen by accident? Penicillin, Viagra and the humble Post-It note were all famo...

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How are lean principles embodied in a good DMS?

Does your Document Management System (DMS) apply the five Lean principles to the way you work?

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7 reasons your business process modelling project is doomed

Companies often embark on business process modelling projects with the best of intentions. Modelling may be a ...

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Managing the change control process for GxP compliance

Change control in life science development is critical to ensuring the ultimate safety of end users. And havin...

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How secure is your virtual collaboration process?

Last year, Slack, Zoom and countless other companies hoovered up business as companies shifted to support new ...

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Preparing for ISO 9001 audits in a virtual world

For those who need ISO 9001:2015 certification, virtual audits are currently taking the place of face to face ...

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Process verification vs process validation for medical devices

Process verification and validation should be a key part of a medical device manufacturer’s QMS. But what’s th...

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Is that final? 5 reasons to use document version control software

We’ve all been there. We’ve lovingly put the final touches to that important document and saved it to the shar...

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Supporting product innovation with document control software

In the history of product innovation, stories of happy accidents abound. The list of inventions stumbled upon ...

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Remote collaboration; risk or opportunity for new product development?

Remote collaboration is the new normal and set to be a major feature of the post-Covid world.  Workers have fo...

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6 questions to help you choose a med-tech eQMS

Choosing and installing a med tech eQMS is a resource and time-hungry undertaking. And the stakes are high. If...

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Cognidox v10.1 delivers new features for FDA compliance

Cambridge, UK, 18th Jan 2021: Cognidox, a leading provider of document management solutions for the medical de...

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Electronic VS Digital Signatures? What do you need for a med-tech eQMS?

Would your business benefit from using electronic signatures within your digital quality management system (eQ...

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Precious Cargo: Covid-19 Vaccines and Good Distribution Practice (GDP)

The race for the development of a Covid-19 vaccine has been an incredible story of fast tracked innovation. Th...

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Organizing Organizational Knowledge: the case for information management in ISO 9001 (Part 2)

In Part 1 of this series we considered the problem of reinvention, the unstructured nature of information, and...

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9 ways QMS software helps you maintain & demonstrate GxP compliance

Throughout the med-tech regulatory literature quality systems are cited as the way GxP (current best practice)...

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How a Document Management System can help build operational resilience

If you’re not planning to improve your operational resilience, you’ve not been paying attention. How can a dig...

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Should you use Microsoft software to build your own digital QMS?

SMEs creating a digital Quality Management System (QMS) will often reach for the most familiar tools to build ...

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Organizing Organizational Knowledge: the case for information management in ISO 9001 (Part 1)

  In a previous blog, we wrote that information findability is as worthy a topic for ISO 9001:2015 standards-m...

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Bionic pigs are not enough. How to win med-tech investment if you're not Elon Musk

When Elon Musk unveiled his ‘bionic pig’ in an on-line event in September there was much hype and more than a ...

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Knowledge or noise? Managing your company’s structured & unstructured data

Unstructured data present both a compliance risk and a missed opportunity for growing organisational knowledge...

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The 5 Pillars of GMP in the Pharmaceutical Sector

For pharmaceutical and other life science disciplines, the ‘5Ps of GMP’ are a useful way of thinking about the...

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QSR Compliance: What’s inside FDA 21 CFR Part 820?

The FDA’s Quality System Regulation (QSR) for medical device manufacturers is commonly known as FDA 21 CFR Par...

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Why document review is critical to successful new product development

Inadequate document review is often to blame for failure in new product development and manufacturing processe...

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GMP v cGMP. What's the difference?

GMP is part of the best practice guidelines (GxP) which the FDA and other official bodies refer to in their re...

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Medical device audits: what, when, how and who?

Medical device audits can be a source of stress for developers and manufacturers. But what exactly are the aud...

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How Lean Documentation Creates Customer Value In The Development Cycle

In a Lean approach to product development, customer value is defined as ‘everything the customer is prepared t...

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8 Tips For Documenting SOPs (Standard Operating Procedures)

There are many reasons why an organisation might need to document their SOPs. From training staff and identify...

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How to Ruin a New Product Development Process

It’s much easier to screw up a new product development process than mastermind a successful one.  Here’s how.

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What Is cGxP?

cGxP (also known simply as GxP) is an acronym used by the FDA and other regulators within the life science ind...

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Are Life Science Companies The New ‘Wildcatters’?

Research shows one of the key challenges for life science companies is balancing the need for rapid innovation...

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Post Market Surveillance for Medical Devices; Why, How & Who?

Post Market Surveillance (PMS) has been elevated in importance by the new MDR and IVDR regulations which will ...

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An A -Z of Medical Device Development; Acronyms, Regulatory & Technical Terms

The regulations and literature surrounding medical device development are packed with acronyms and technical t...

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9 Ways Innovative Companies Use Their Document Management Software

The outlook for many companies might be unpredictable at the moment, but access to the right document manageme...

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Another Successful Exit For Another Cognidox Client

The US human interface company, Snyaptics Inc announced this week that they are acquiring DisplayLink Corp in ...

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8 Reasons To Document Your Standard Operating Procedures (SOP)

Documenting your SOP (standard operating procedures) can be a drag. It can feel unnecessary for a relatively s...

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Good Distribution Practices (GDP) In the Pharmaceutical Industry

Managing the quality of medical products as they are stored and distributed brings with it many challenges. Di...

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The 5 Stages of Document Control Vital For Effective NPD

There are five stages of document control critical to NPD and product management. If you have the digital tool...

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UltraSoC - another “Made in Cambridge” success story

Last week, news broke that Siemens is acquiring the Cambridge based company and Cognidox client, UltraSoC, in ...

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Will ISO certification give you a competitive edge?

The expense and effort of achieving ISO certification is sometimes regarded as excessive and onerous by SMEs -...

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Where are you on the Quality Management Maturity Grid?

Of all the quality management ‘gurus’ the late Philip Crosby is one of the most readable. In his book ‘Quality...

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What are the IVDR and MDR requirements for Economic Operators

There are four entities defined under the EU MDR and IVDR as “economic operators”. Under the regulation, these...

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Cognidox gain ISO 9001:2015 and ISO 27001:2013 certifications

Cambridge, UK, 22 May 2020: Cognidox, a leading provider of document management solutions for the high-tech, m...

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What are the 7 stages of a new product development process?

A brief internet search will confidently tell you that there are anywhere between 4 and 8 stages of the ‘ideal...

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Digital Signatures: New MHRA guide clarifies remote approval requirements

A lot of us have been challenged by remote working lately, whether it’s the back ache acquired from working on...

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CBD, GMP and GdocP; quality management in the cannabis industry

Around the world different rules apply for the cultivation, manufacture and sale of cannabis and CBD products....

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Compiling a Design History File (DHF) for a medical device product

For medical device developers assembling and presenting all the required documentation for the DHF (Design His...

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On the difference between Bug Tracking and Help Desk software

There's a long-running debate whether a bug or defect tracking software tool is just a synonym for a help or s...

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Remote collaboration in the age of Covid-19

One of the things Covid-19 has shown us, is that the digital agility of an organisation can mean the differenc...

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Why a file sharing app is not a document management system

There are many file sharing apps on the market right now. They range from ‘free’ or ‘low cost’ one size fits a...

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From NPD to NPI. Agility and control with a stage gate process

Developing a robust stage gate process is a vital part of many new product development (NPD) and introduction ...

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Why corrective action management goes wrong

ISO 13485, the FDA and the MHRA all require medical device manufacturers to have documented corrective action ...

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8 essential success drivers in a new product development process

For most high tech companies, developing profitable new products is their entire reason for being. 

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Organizational knowledge in ISO 9001:2015

  One of the areas included in the ISO 9001 :2015 is 7.1.6 Organizational knowledge. The stated requirement is...

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What's new for medical device manufacturers in iso 14971:2019?

The third edition of ISO 14971 (Application of Risk Management to Medical Devices) was released in December 20...

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Looking the wrong way: 7 reasons Document Management Systems fail

Many organisations still operate without a central, shared Document Management System (DMS) that effectively m...

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Announcing the release of Cognidox v10

Cognidox’s commitment to improving usability and cross platform accessibility continues with the release of v1...

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Document management for the Life Sciences industry

If you took a snapshot of document management around 20 years ago, the general situation was that in my indust...

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The trick to a painless new product introduction process

Managing an NPI process can be fraught with difficulty as each new initiative brings with it the potential for...

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What is effective CAPA management?

Mastering CAPA management is part of the proactive quality mindset that regulators demand, but it is also an a...

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The New Year Honours Debacle: A document management disaster

We’ve all been there, haven’t we? We’ve all accidentally published online the addresses of hundreds of celebri...

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Made in cambridge: our part in a high tech product development success story

Cognidox’s story is bound up with that of the "Cambridge Phenomenon" the so-called Silicon Fen high-tech clust...

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What do you really need for successful medical device development?

There’s no shortage of words in print and online written by regulators, consultants and software developers ab...

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Organisational knowledge requirements in iso 9001:2015

The pursuit of quality in any company depends on your ability to transmit all kinds of organisational knowledg...

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Med Tech: where to start - Product development or document management?

What should come first in a med tech project? Product development or documentation? 

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Compliance Vs. Kaizen; how quality management can be part of your DNA

Companies working in heavily regulated sectors might have been historically slow to change and optimise their ...

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9 ways to screw up your business process mapping

Companies are often spurred to undertake business process mapping to improve their quality management.

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What kind of Product Management Process do you need?

How do you need your product management process to function? A classic article in the HBR got us thinking abou...

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What are good documentation practices & how can they best be implemented?

Good documentation practices (also known as GdocP or GDP) are standards for document management and control th...

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MDSW, IVDR, MDR and the new guidance from the EU

As the 2020 deadline for compliance with the EU’s new Medical Device Regulation (MDR) fast approaches, the EC’...

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GAMP 5 ®: How to take a risk-based approach to GP computerised systems

The Good Automated Manufacturing Practice (GAMP 5 ®) guidelines define a set of core principles for GxP, as pr...

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ISO 27001 and ISO 9001: How an integrated response can work

Many high tech businesses who are implementing a Quality Management System (QMS) to gain ISO 9001:2015, are in...

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NASA & the bra makers; quality management in the space race

In 1969 quality management was truly the final frontier in the space race. As NASA engineers developed unique ...

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What does a good change control process look like?

A change control process is a vital part of any product development and management function. But if it’s not e...

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ISO 26262: How can DMS solutions support the development of driverless tech?

Advanced Driver Assistance Systems (ADAS) and even driverless cars, once the stuff of science fiction, are rap...

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5 critical success factors for a new product development process

A responsive new product development (NPD) process has always been a key part of a high tech business strategy...

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How's your Quality Management - Ad hoc, analytical or chaordic?

  How can you help your business evolve its mindset to achieve the most instinctive, frictionless and effectiv...

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Can a Stage Gate Process ever be agile?

Can you ever make a stage-gate process Agile? Can modern tools and a hybrid approach to Waterfall and Agile br...

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Choosing the best business management software for your company

Not all business management software solutions are created equal. They come in different shapes and sizes, wit...

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Riding the wave of the med-tech quality management challenge

Time and costs can soon rack up in a med tech device design and development cycle. But those who have installe...

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9 ways an Extranet Can Improve your Product Release Process

  Issuing a tech product release or a software update can be a challenging process. Handled badly it can resul...

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How to talk to the FDA

I am a former FDA staff member and now back in the private sector. If you are in Regulatory Affairs, you are i...

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New IVD regulation is coming. are you ready?

From 2022 the In Vitro Diagnostics Regulation (IVDR) will require Notified Body intervention and review for 80...

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Google Drive Vs Dropbox as Document Management Systems

Google Drive and Dropbox are two of the most popular cloud-based, file-sharing platforms on the market today. ...

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EU Medical Device Regulations are changing. How and why?

From 2020 and 2022, EU Medical Device Regulations will change. This brings certain products into regulatory sc...

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Seven document control pitfalls and how to avoid them

Do your systems give you the kind of control over your documentation which really match the organisational, co...

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How to avoid the med tech graveyard with user centred design

A med tech device that has a poor user experience can be dangerous for consumers and commercially calamitous f...

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Why not just use Google Team Drive as a Document Management System?

Google Team Drive is a service which has been available by default to Business, Enterprise and Education G-Sui...

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Quality Management Vs Compliance.  What's the difference?

For many companies, compliance is, at best, regarded as a necessary evil, and at worst a never-ending ordeal. ...

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How a Document Management System can help you fight hyperscale threats

There is always commercial pressure on product developers to find better and more efficient ways to collaborat...

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The evolution of a Quality Management System

A focus on a quality management system shouldn’t just mean a ‘box ticking’ exercise for an organisation. And i...

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Box Vs Dropbox as Document Management Systems

Both Box and Dropbox Business are cloud-based file sharing solutions intended to give their customers the free...

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What investors need to know about your Product Management Process

Founders of companies are often, by necessity, their own Product Managers. They’re often the ones who have mos...

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7 Deadly Sins of the Product Development Process

OK, we admit it, there are definitely more than 7 deadly sins of the product development process. In fact, the...

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Why design controls matter in Medical Device Development

  When it comes to medical device development, the absence of comprehensive design and development documentati...

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Why not just use Box as a document management system?

Box is a popular cloud-based, file sharing solution, designed for use by enterprises to store business documen...

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Supply Chain Disruption and the Future of Trust

With a supply chain ripe for digital disruption, high tech manufacturing companies must evolve new ways of man...

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Prince2 and Document Control

Document control is a crucial part of any project management process. In this blog post we ask how the right D...

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3 Product Development Fails that cost a fortune (and a space craft)

We all make mistakes, but when a product development process fails it can have far-reaching financial and comp...

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7 tips for designing an effective Business Process Map

Business Process Maps are a key part of any Company Management System. They are the flow diagrams that help yo...

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5 Reasons to Invest in a Company Management System

There are many competing demands on the attention and resources of a growing business, but investing in the ri...

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Are you developing a medical device?

Are you developing a medical device? And are you certain about that? It might sound like a crazy question. If ...

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ONEDRIVE VS SHAREPOINT AS DOCUMENT MANAGEMENT SYSTEMS

What is the best document management solution for you and your business, One Drive for Business or SharePoint?...

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The Scale-up Process Gap and the Business Model Canvas

  In part one of this series we argued that one key ingredient for a successful scale-up company is optimisati...

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Why the FDA want Proactive Quality Management Systems

Reports from the U.S. tell us the FDA is continuing to prioritise Proactive Quality Management in the medical ...

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The Scale-up Process Gap - Getting Started

Our opening post on this theme introduced the problems that companies face as they transition from start-up to...

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How to Build a QMS Your Team Will Actually want to Use

One of the main challenges of implementing a Quality Management System (QMS) is ensuring it is actually used f...

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The Process Gap for Scale-up companies

It seems everyone is talking about Scale-up companies these days. The term has been around since 2013 (see for...

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4 sure signs you need to start Business Process Mapping

Business Process Mapping could be the first step you take towards creating a more efficient, profitable and qu...

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Why not just use Dropbox as a document management system?

Dropbox is an easy to use cloud storage and sync application that is increasingly used in work settings for fi...

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All You Really Need For Xmas is a Competitive Advantage

 As we approach the end of 2018 with all its political and economic earthquakes, how can your high tech compan...

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Why your Business Management System should be graphical

Adopting a Business Management System (BMS) is a well-established way to manage and control all the processes ...

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4 ways to fix a failing product development process with an agile tool-kit

A failing product development process can cost your sanity, your company’s reputation, and a lot of money. In ...

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Visualising Risk-Based Thinking in a Quality Management System

 If you’ve been focused on improving your company’s Quality Management System it’s likely you will have encoun...

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Late again? How to conquer the biggest challenge in product development

Delays are the biggest challenge for any product development cycle, they annoy clients, they sap the creative ...

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No more mavericks: Better QA through collaboration

It’s a cliche that good collaboration and teamwork maximises productivity. But in the high tech product develo...

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Is your QMS just for ISO certification?

 Is ISO certification the only reward you’ll receive for jumping through all those QMS hoops? And is it really...

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ISO 13485:2016 - decoding the enigma

Developing medical devices can be a process fraught with challenges. As a startup or established business abou...

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Burning money in the product development process? Don’t get wasted

Are you wasting money in a messy product development process? Are you constantly losing sight of your prioriti...

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5 ways Business Process Modeling can transform your company

For companies in the high tech sector, where time is precious and resources costly, a single mistake can be ve...

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Why not just use SharePoint as a Document Management System?

What’s wrong with SharePoint, anyway? Why shouldn’t it be used as a document management system for a growing b...

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How digital signatures can help secure regulatory compliance

Digital signatures are proving valuable tools for businesses developing products for release in highly regulat...

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Cognidox launches latest upgrade to leading dMS

New version enables faster, simpler intranet creation and easier FDA record compliance Cambridge, UK, 20 Septe...

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The product management challenge - when, who and how

The early stages of any start-up are critical to the overall success of the business. In product development, ...

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Tame the Product Development Cycle with a Lean DMS

In the white heat of the product development cycle there is always the potential for chaos. And high tech busi...

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How a DMS helps you get the most out of external collaborators

Good collaboration is at the heart of business success. And with the vast array of digital tools available to ...

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Effective product development with phase-gate control and a DMS

One of the hallmarks of innovative organisations is that they are very good at developing ideas into successfu...

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Successful exits with cognidox

At a time of innovation and increasing traction in IoT, the recent acquisition of S3 Semiconductors by Adesto ...

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Cognidox achieves full iSO 27001 certification

Cambridge, UK, 1 August 2018 - Cognidox, the leading provider of document management solutions for the high-te...

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6 ways to improve product release management

Most high tech companies have multiple products. And most products combine different project deliverables - ha...

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Is your information safe? Document security in the information age

Most people think of document security only in relation to highly sensitive documents. However, the security o...

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Are your ISO inspections painful? How to make your QMS really useful

Many quality managers find that as an ISO audit approaches, their stress levels increase. Are all the procedur...

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Improving product development productivity with DMS version control

Raising your productivity levels can improve your delivery to customers and your profitability. Productivity i...

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How to evaluate a document management system

A document management system (DMS) can measurably improve your productivity and efficiency. A good DMS helps m...

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7 questions to ask before choosing your DMS provider

If you’re new to document management systems (DMS), how do you know what to look for when choosing the right p...

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How a document management system contributes to a lean business model

Lean is a philosophy, a theory that acts as a guiding principle for continuous improvement and customer focus ...

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ISO9001 ready with Cognidox – an overview

4 steps to getting ISO9001 ready Achieving ISO9001 compliance can appear daunting, but while it requires a sig...

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A closer look at Document Control for ISO 9001

What is document control? Properly documented information is at the heart of meeting the ISO 9001 standard, an...

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Cognidox announces the passing of CEO Paul Walsh & names Joe Byrne as CEO

Cambridge, 18 October 2017 - Cognidox today announced that Paul Walsh, its co-founder and CEO passed away on O...

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Mind the Gap: CAD Product Data Management

A number of Cognidox companies use the tool to store their 2D and 3D CADdrawings, in addition to more typical ...

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What makes a great Document Management System?

Your documents are your everything. Contracts, client details, employee details, invoices, minutes of meetings...

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10 Minutes to Save Yourself from Whaling

The CEO, CFO, COO of a company: the people in charge, the brains behind the whole organisation. If not totally...

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Version 1.7 of OfficeToPDF available

Today we released version 1.7 of our OfficeToPDF open source project for PDF conversion. You can read more abo...

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New Release CogniDox 9.0.0 - the 'other' features

We made CognDox 9.0.0 available for download on May 4th and announced it to the world on May 9th - there's a c...

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White Paper – How to apply Risk-based Thinking to ISO 9001:2015

For the past several months we've published a series of blog posts on the application of Risk-based Thinking f...

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ISO 9001:2015 – How to apply Risk-based Thinking to Quality Processes [Part XII]

There are twelve posts in this series. To read Part XI, please click here. This is the final part in our serie...

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A gQMS reinforces ISO 9000 Quality Management Principles

When gaining a quality badge is the primary objective, there is a temptation to just think about meeting the m...

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ISO 9001:2015 – How to apply Risk-based Thinking to Quality Processes [Part XI]

There are twelve posts in this series. To read Part X, please click here. If you have been reading this blog r...

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ISO 9001:2015 – How to apply Risk-based Thinking to Quality Processes [Part X]

There are twelve posts in this series. To read Part IX, please click here. In this and the following two posts...

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ISO 9001:2015 – How to apply Risk-based Thinking to Quality Processes [Part IX]

How to apply Risk-based Thinking to Quality Processes - a Summary There are twelve posts in this series. To re...

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ISO 9001:2015 - How to apply Risk-based Thinking to Quality Processes [Part VIII]

RISK MANAGEMENT METHODOLOGY FOR QUALITY MANAGEMENT Steps 4-6 in the method There are twelve posts in this seri...

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ISO 9001:2015 - How to apply Risk-based Thinking to Quality Processes [Part VII]

There are twelve posts in this series. To read Part VI, please click here.  Steps 1-3 in the method If you hav...

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ISO 9001:2015 - How to apply Risk-based Thinking to Quality Processes [Part VI]

  There are twelve posts in this series. To read Part V, please click here. Risk based thinking is the new 'pr...

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WordBridge Pro 0.6 (WP to Joomla blog integration open source tool) now available

I started this blog post simply to announce we have officially released a version of our open source WordBridg...

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ISO 9001:2015 - How to apply Risk-based Thinking to Quality Processes [Part V]

SO 31000 Risk management techniques - continued Attributes of a selection of risk assessment tools   There are...

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Visualizing Business Processes - what can go wrong?

Most Quality Control and Quality Assurance methods are concerned with business process mapping as a way of und...

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ISO 9001:2015 - How to apply Risk-based Thinking to Quality Processes [Part IV]

ISO 31000 Risk management techniques - continued There are twelve posts in this series. To read Part III, plea...

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ISO 9001:2015 - How to apply Risk-based Thinking to Quality Processes [Part III]

ISO 31000 Risk management techniques Attributes of a selection of risk assessment tools If you haven't yet rea...

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ISO 9001:2015 - How to apply Risk-based Thinking to Quality Processes [Part II]

ISO 31000 Risk management techniques: A selection of risk assessment tools you might like to consider Part 1 i...

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ISO 9001:2015 - How to apply Risk-based Thinking to Quality Processes [Part I]

Why taking a risk-based approach is a requirement of ISO 9001 Risk-based thinking is a sore point among many Q...

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Graphical QMS, documented information, and the audit process

A gQMS will help with internal and external auditing requirements - leading to ISO certification in less time ...

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Convert Office documents to PDF using OfficeToPDF 1.5

    We’ve made a new release (1.5) of our OfficeToPDF open source project and pushed the code to its usual hom...

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The Graphical QMS - how to get value from documented information

Documented information in a Quality Management System (QMS) - and why it's time for a radical overhaul of how ...

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ISO 9001:2015 - The likely impact (Part III)

What 'documented information' is required by ISO 9001:2015? There are twelve posts in this series. To read Par...

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ISO 9001:2015 - The likely impact (Part II)

There are twelve posts in this series. To read Part I, please click here. Risk-based thinking and the resultin...

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ISO 9001:2015 - The likely impact (Part I)

How will the new version affect ISO 9001:2008 registrations? According to BSI, the new standard, ISO 9001:2015...

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Web design trends in 2015 that you need to consider

We've launched our new website design and I thought I'd take this chance to share a few thoughts about it, and...

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Cyber Essentials: Why your organisation should 'Get Badged'! - Part V

Part V:  Requirements 4. Malware protection, and 5. Patch management Malware protection software is a necessar...

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Cyber Essentials: Why your organisation should 'Get Badged'! – Part IV

Requirement 2. Secure configuration, and 3. User access control The second Cyber Essentials Requirement refere...

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Cyber Essentials: Why your organisation should ‘Get Badged’! – Part III

Technical Requirements for Basic Protection from Cyber Attack Standardised approaches to cyber security will b...

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Cyber Essentials: Why your organisation should 'Get Badged'! - Part II

    Does Cyber Essentials involve any form of Risk Assessment? A question that I posed to BIS and GCHQ at the ...

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Cyber Essentials: Why your organisation should 'Get Badged'!

What is the Cyber Essentials Scheme - and will Business buy in? The Jury is assembling. What will businesses m...

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ISO27001:2013: What has changed from 2005? - Part III

Documentation Requirements set out in ISO/IEC 27001:2013 For those of you who are currently 'transitioning' to...

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ISO 27001:2013: What has changed? - Part II

  Information Security Risk Assessments in ISO/IEC 27001:2013 ISO/IEC 27001:2013 aligns with the principles an...

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ISO 27001:2013 - What has changed from the 2005 version?

  The short answer is 'A lot more than many professionals currently think'. To start, though, the basic facts:...

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New release of OfficeToPDF server-based PDF conversion tool

  We've made a new release (1.4) of our OfficeToPDF open source project and pushed the code to its usual home ...

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Do You Trust Your Ex-Employees?

  It's one thing to ask whether companies truly trust their employees with company information, but I think mo...

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Virus-infected Office Macro threats and self-signed SSL certificates

  I saw an article today whose headline ("Remember macro viruses? Infected Word and Excel files? They're back....

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Improve Email Management with CogniDox DMS Integration

  Sorry to state the obvious, but you receive a lot of emails and your number of unread messages only ever see...

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The Technology Behind LinkedIn Publish

  LinkedIn has opened its publishing platform called LinkedIn Publish to the rest of us that are not "Influenc...

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Document Control, ISO 9001 and CogniDox DMS

  ISO 9001:2008 is not prescriptive - it provides a framework and good advice but generally leaves it up to th...

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Managing WordPress Blogs from the CogniDox DMS

  This latest addition to our theme "projects that can change the way your company works" looks at the topic o...

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Enterprise Search is critical for Information Management

  Continuing the theme of projects that can change the way your company works, in this post we'll look at the ...

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Building a Product Release Engine with CogniDox

In this blog I want to start a new theme - projects that can change the way your company works. All companies ...

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Cognidox and the UK Apprentice scheme: a Startup's story

This is text for an article that appeared in the print edition of the Cambridge News on Tuesday November 19, 2...

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CogniDox and Acrolinx for document quality

At Cognidox, we spend a deal of time talking about quality documents in the context of quality assurance, ISO ...

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CogniDox and Information Security Management - a white paper

 

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Lean Document Management and CogniDox

  If CogniDox had to have a mission statement, it would be "to promote Lean principles in the adoption of Docu...

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SharePoint is NOT an IT project

  The AIIM organisation has just published the results from their annual Microsoft SharePoint survey. You need...

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The 'R' in CRM

  Here are five business scenarios that might benefit from a software solution:

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What's New in CogniDox 8.7.0?

We released CogniDox 8.7.0 over two weeks ago now. There was a press release that talked about the headline fe...

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Using the new online Document Holder editor

 

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Single- versus multi-tenant cloud architectures

A few weeks back the topic of single-tenancy versus multi-tenancy in cloud architectures was mentioned. I made...

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Big Content, Dark Data and Information Management

AIIM is a non-profit association covering image and information management topics. These are notes from the AI...

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Automating CogniDox testing using Selenium

We're gearing up for the next CogniDox software release and are starting to see payback from tools adopted to ...

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File sharing is not document management

We spent a few hours this week looking at a couple of CRM software solutions and the features they offer.. We ...

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Extranet as a Service - XtraNet

We launched our new XtraNet product yesterday and there was a short interview about the new service over at th...

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Using a Web Archive (WA) document type for a QMS

  Recently we announced a case study with a partner, Primilis, in which they used a CogniDox feature to implem...

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OpenOffice and LibreOffice compatibility with Microsoft

The city council in Freiburg, Germany found itself at the centre of controversy last week when it told the wor...

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Using the CogniDox WordPress Blog Plugin

We up-issued the CogniDox WordPress Blog Plugin this week. The key change are support for posting online-edita...

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CogniDox and file sharing in SkyDrive

 

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What's New in CogniDox 8.6.0?

    We released CogniDox 8.6.0 over a week ago now. There is an article on Cambridge Network and a press relea...

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Integrating CogniDox with Piwik for document analytics

 

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Saving Business Cost with Open Source CRM

  Gartner published one of their Hype Cycle reports for CRM Sales a few days back. There's a useful summary on...

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Freemium and the Software Startup

  During my stint at the Startup Masterclass open mentoring day in Cambridge this week I had a few fascinating...

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Updated Tools for Lean Startup Wizards

 

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Raising money for Cancer Research UK

 

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Information Overload, Filter Failure and Channel Panic

  I think I’ve invented a new term - "Channel Panic". Here’s the context. I've been asked to participate in a ...

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New Ideas to Change the World at Idea Transform 2012

  Just finished my slots at the Idea Transform 2012 weekend – I was a mentor and we listened as a group panel ...

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CogniDox for Microsoft Office Add-in is now available

Today we announced a major re-work of our Microsoft Office add-in. For some time we've offered an add-in for W...

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Tools For Lean Startup Wizards

  The Cambridge Startup Masterclass I gave in late 2011 turned out (for me at least) to be a fun and pleasant ...

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Stay Lean: Your Startup Toolkit

  When I was asked to teach a Cambridge Startup Masterclass the first obstacle was to choose a topic. In the e...

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What's happening at UK BusinessLink? Where can Startups go for help?

  Although I'm in a Startup business I admit I've been confused about what is happening to UK Government suppo...

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Software and the Urgent Fix-to-Field Problem - a Better Way

  Just been reading about the Internet outages and stability issues yesterday - it was traced (maybe I better ...

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Top 5 Interview Mistakes made by Product Managers

  I was at another excellent meeting last week of the Cambridge Product Management Network which as the name i...

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Stories from the Startup Jungle

  Later this evening I’m speaking on a panel at the launch of the Startup Masterclass programme.

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CogniDox Product Manager Guide is released

  Writing blog posts has had to take a back seat this summer because we've been busy writing a new user guide ...

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CogniDox WordPress Blog Plug-in is released

  We moved our CogniDox blog from using a Joomla extension to WordPress a while back. You may have seen us rel...

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Notes from "Product Management – who cares?! A VC speaks."

  Last night was the Cambridge Product Manager Network 'gala event' - a special meeting before the summer brea...

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Pricing and the Open Source business model

  For over a year, I've been following a great series of blog posts by Tarus Balog (founder and main mover of ...

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CogniDox releases WordBridge – an open source WordPress to Joomla bridge

  WordPress® has been around now for 8 years and in that time nearly 20 million blogs have been created using ...

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OfficeToPDF: open source PDF conversion for Microsoft Office 2007&2010

  This week we released another project under an open source license.

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A fable for these Open Source times... (#OSBC)

  Once upon a time, in a land far away but not unlike our own, an old King lay dying.

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The Business of Open Source Software (#OSBC)

I would like to be in San Francisco for the Open Source Business Conference that starts today, but it's not to...

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OTRS Joomla Gateway now supports Joomla 1.6

  We're pleased to announce that our free open source OTRS Joomla Gateway project now supports the latest vers...

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Will Open Source Silicon IP ever happen?

  I read an online journal called Open Source Business Resource (OSBR) which is edited by a team based in Cana...

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Worldwide Enterprise Software market size

  In a previous blog we threw around some total-size-of-market numbers. Today I see that Gartner has just rele...

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Assisting unassisted support - why document management matters

  A few days back I upgraded to version 4 of the Mozilla Firefox browser because I wanted to test the new user...

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Can Enterprise Software be sexy?

  What is enterprise software? Is it to do with the size of the company? The companies with >250 employees ...

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Celebrate Document Freedom Day 2011 say Cognidox

  Today is the day the world celebrates Document Freedom Day and we'd like to add our support to this from eve...

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Integrating CogniDox (more) with Bugzilla 4.0

  You’re a software development leader who takes managing an application lifecycle seriously. You’ve spent tim...

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On Startups and Market Domination

  Dharmesh Shah is a serial entrepreneur who is currently involved with HubSpot.com. They have just announced ...

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More Resources for Pricing

  I'd no sooner hit the publish button on my blog post about the Psychology of Pricing when I remembered the f...

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Psychology and the Pricing of Software

  This month's Cambridge Product Management Network meeting covered the topic of software pricing. The present...

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Open Source Software Adoption - the Risks

  Gartner ran a user survey (available here - registration required) on the adoption and usage of Open Source ...

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Product Management in an Agile style

  The Software East group continued its series on Agile software development with a talk by Scrum consultant R...

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Which is better: Drupal or Joomla?

  In CogniDox 8.4 released this week we added Drupal alongside Joomla! as web platforms that can be used with ...

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Adding support for Drupal CMS

  We're just finishing tests on our next release and one feature is a new plug-in for the Drupal CMS.

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Information security lessons from Wikileaks

  The release of 260,000 US embassy messages by Wikileaks this week is certainly generating headlines. I don't...

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Open source doesn't feature in UK Government spending

  Francis Maude, the Cabinet Office minister in the UK government, told the Open Data conference on 19 Novembe...

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Software Risk and Source Code Access

  There was an interesting piece of news this week from the NCC Group plc, an  information assurance specialis...

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Releasing the OTRS Joomla! Gateway

  Last week we announced the availability of software we'd written to connect two of the most powerful and pop...

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Boosting the productivity of knowledge workers

  I noticed an article on Silicon.com with the above title and it seemed pretty relevant to the news item we p...

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Why Google Wave Was Not A Success

  Like most software companies in the enterprise space we've had a good look in the past at Google Wave - the ...

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Best Open Source Applications

  The InfoWorld best of open source (BOSSIE) awards are just out. Here's a link to a slideshow [now 404] of th...

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How Do You Spend £35 million on a Website?

  The Central Office of Information (COI) is the UK Government's centre of excellence for marketing and commun...

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People and Documents Working Together

  Last Thursday (17th June) the AIIM Roadshow 2010 reached the final day of a four day tour ending in London. ...

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Now Where Did I Put That Document?

  IT Reseller Magazine is today reporting a survey by Networked Planet (an Enterprise Search software company ...

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3 Reasons Why Product Management Can Fail

  Tomorrow (Tue, May 18) there's an excellent chance to hear one of the best bloggers and practitioners on the...

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Lucene/Solr full text search gets more kudos

  CMS Wire has posted an article on full-text search in web and enterprise content management and concludes th...

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Free as in not being ripped-off

  The theme of the week for me has been "free software".

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IT Technology - a Buyer / Vendor disconnect?

  An interesting survey arrived in my inbox from Cobalt Corporate Finance about the latest quarterly survey of...

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Some 2010 Predictions for Content Management

  CMS Watch is a great site for learning about document management, web content management, enterprise content...

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On BizSpark and Microsoft Development

  We recently released CogniDox 8.1 and amongst the new features was a CogniDox Word Add-in.

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What tools do Knowledge Workers use?

  I've been using the term "knowledge workers" frequently in recent posts, so maybe it's overdue a definition....

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What is Product Management?

  The Cambridge Product Management Network had a useful get-together this week to debate the question: what is...

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Open Source CMS Market Share Report

  The 2009 edition of the Open Source CMS Market Share Report was released today by the water&stone digita...

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Surveys on Knowledge Worker applications and Social Networking

  The concept of a Knowledge Worker has been around for a long time (Drucker, 1959) but it is still a slippery...

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Measuring the benefits of Enterprise Software applications

  There was an interesting survey published just over a week ago - Axios Systems, an IT services management so...

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The business of software - is selling commercial open source really that different?

  It's been one of those months where two or three thoughts or threads connect together.

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Open Source in UK Government

  IDC’s latest Worldwide Open Source Software 2009-2013 Forecast reports that global open source software (OSS...

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New release CogniDox v8.0 on the download servers

  This week we made our quarterly release of software, which we labeled version 8.0 (as opposed to 7.x) becaus...

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Where Does The Day Go?

  Back in 2003, researchers at the School for Information Management and Systems at UC Berkeley published a fa...

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Open Source Enterprise Search is a Hot Topic

  We published a paper just two days ago on open source Enterprise Search tools such as Lucene/Solr and Xapian...

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Improving Document Import

  One of the top issues in all Enterprise Software is that no matter how good the software tool is, unless it ...

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Enterprise Search and the Flax search client

  Recently, we've been completely re-working the core Cognidox search functionality. When we initially wrote C...

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Building Software in-House – Why?

  I came across a survey by Cadence Design Systems, the electronic design automation (EDA) company, in which t...

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Agile, Continuous Integration and Software Documentation

  At an event hosted by the Electronics KTN and DSP Valley I had a conversation with the CEO of Easics NV abou...

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On Roles in Startups

  At a recent Connected Cambridge meeting I heard Tony Milbourn (one of the ex-founders of TTP, now doing a ne...

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Update on Press Release syndication for Startups

  We issued our latest press release just over a week ago - it went out on Cambridge Network, PRWeb and a bunc...

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Content management - how smaller companies can learn from larger Enterprises

  Recently, I got around to reading the AIIM "State of the ECM Industry 2009" report published at the end of M...

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Register Management and Integrated Software on Silicon

  We did an integration project with Verieda Ltd recently and issued a press release about it. Verieda is a ne...

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Press Release syndication for Startups

  A short time ago we agreed to do a joint press release with another company, and I offered to do the logisti...

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Technology Language and the User Interface

  My friend the social worker came over. We talked briefly about the case management system they are being ask...

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CMS Vendor Meme - "We get it"

  A month or so back one of the CMS vendors (Day Software AG) posted a blog entry in which they invited (as in...

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Adopting a line of Miro source code

  Miro, an open-source video aggregation site using VLC media player, has a novel idea for generating funds. T...

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Making screencasts for training videos

  For years now I've been reading how companies could be reducing their travel costs by investing in better re...

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Enterprise adoption of open source software

  Forrester Research has just published a survey of 2,200 IT executives in the UK, France, Germany, the US and...

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Everybody wants it now!

  Saw this interesting quote today:

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Making a promotional video

  I wanted to make a short video - like a movie trailer - that would introduce the company and yet be lighter ...

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New site launched

  We've given the CogniDox website something of a facelift, and, since we can, we're using our own CogniDox Jo...

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CogniDox for R&D document management

  Knowledge management and effective document collaboration is critical for R&D companies, and CogniDox is...

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