Learning Management System

Training that’s built in - not bolted on

The Cognidox Learning Management System (LMS) is a built-in solution for managing and tracking training across your organisation. Designed for high-tech, medical device and life science teams, it helps you stay compliant with EMA, MHRA and FDA requirements, streamline onboarding, and ensure that knowledge is retained as your business scales.

Unlike standalone LMS tools, it's seamlessly integrated into the Cognidox QMS platform - providing audit-ready, traceable, and automated training management in the same environment your teams already use.

Why Choose the Cognidox LMS?

Built to simplify oversight and meet rigorous regulatory requirements, the LMS supports auditing and compliance with:

• ISO 13485: 2016
• FDA 21 CFR Part 11 and the QMSR
• EMA Annex 11
• EU GMP Guidelines
• MHRA GxP Data Integrity requirements

Key LMS Features

Training management, tailored to your teams

Use Cognidox to create role-based training using documents, SOPs, videos, and external content.

• Assign courses to specific users, departments, or based on skill requirements
• Group content into structured training requirements
• Auto-renew training based on expiry dates or recertification needs
• Link training to organisational skills to build ‘at a glance’ skills matrices
• Upload supporting materials or external links for added context
• FDA 21 CFR Part 11 & EU GMP Annex 11 compliant electronic signatures for training activities
• Enable self-certification or manager assessment with two-factor authentication

Quizzes & assessments

Don’t just check a box — check understanding.

• Build quizzes with multiple choice and free text answers 
• Randomise questions to protect assessment integrity
• Set custom pass thresholds
• Use one assessment to fulfil the requirements for multiple training modules
• Validate comprehension before granting access or responsibility
• Ability to upload training and assessment evidence
  

Certification & reporting

Empower your HR, quality, and compliance teams with real-time training insights:

• Auto-generate branded training certificates on completion
• Access real-time training matrices (user vs. requirement)
• Build skills matrices to identify gaps by team or role
• Export audit-ready reports for internal or external use

Smarter onboarding

Ensure new hires don’t miss a beat of their training— or a compliance requirement.

• Assign onboarding content by role, department, or project team
• Test and assess their training progress
• Schedule recurring refresher training to maintain compliance over time
• Ensure new hires are productive and compliant from day one

Security & simplicity built in

Secure audit trail of training activity, completions, and approvals

• Two-factor authentication for secure validation steps
• Seamless integration with the Cognidox platform—no third-party systems required
• Designed to be intuitive for users while maintaining regulatory control.