What if there was an electronic Quality Management System (eQMS) that could be exactly right-sized to your needs?
Cognidox is a Lean eQMS that provides a flexible, digital framework for ISO 9001, ISO 13485 and FDA 21 CFR Part 820 compliance. It offers all the controls, tools and features that you need to store, index and structure your documentation to meet the regulation.
But unlike other eQMS solutions - Cognidox won’t tell you what to do.
You won’t need to change the way you work to use Cognidox. You won’t need to use all the templates and SOPs on offer (although, obviously, they are robust and effective as they need to be).
Instead, we help you adopt and adapt the digital processes and procedures that are right for you, creating a fully compliant QMS that does exactly what it needs to.

Adapt and optimise forms to monitor and prevent quality issues
Not every design project is the same, but you need to impose required design controls to meet the regulation.
Cognidox is a single source of truth for fast and compliant product development.
Use our document holders to set up a repeatable phase-gated development process that exactly matches your needs.
Easily control inputs, requirements and risks to iterate, validated designs and prototypes.
Cognidox has transformed our QMS by having one easy-to-use system for all our teams to access, and is saving us time with the manual processes of document control and scheduling.
The entire process from demo, training and implementation has been wonderful. The acceptance of the tool within the organization was very fast and growing by the week! This is a very versatile product and is simple to use. The workflows are very powerful and helps build compliance to several standards with ease.
Cognidox is easy to use and simplifies processes! The support and training provided are fantastic.
The software is very intuitive and configurable. The Cognidox team is friendly and approachable, and understands our needs. All in all, a powerful offering.
Cognidox is a very versatile software, pre-configured for many different Quality Management Systems and yet very easy to use and configure.
The search facility sits at the top of the interface at all times and is extremely powerful and quick, and the advanced search facility is excellent.
The system is flexible and can easily be customised to your organisational needs. The price point makes it an option for small companies that could benefit from an eQMS but do not have the funds to go with the more popular packages.
Cognidox is by far the easiest eDMS/eQMS to use and scores with full-equipped access, without the need to buy/install/grant access to different modules. In addition, Cognidox is independent of any file type and does not use third-party "logic", such as MFiles or the like.
Book a no obligation live 60-minute demo and discover if Cognidox is the right fit for your business.
A lean eQMS gives you the controls you must have—document control, training, CAPA, change, suppliers—without the bulk and rigidity of big-box systems. Cognidox starts with a powerful DMS core and lets you add quality modules as you need them, so teams move faster while staying compliant.
Cognidox helps you implement processes aligned to ISO 13485 and ISO 9001, with electronic records and signatures suitable for FDA 21 CFR Part 11/820. For biotech/pharma, it supports GxP practices and aligns with ICH Q8/Q9/Q10, EU GMP Annex 11, and GAMP principles for computerized systems. Information security is underpinned by ISO 27001 practices.
Most teams stand up a usable baseline within weeks: controlled document library, key SOPs, training assignments, and essential quality workflows. You can expand module-by-module as you formalise processes.
There are no extra charges for modules. Start with document control and add CAPA/NCR, Change, Supplier, LMS, and more when you’re ready. Cognidox provides the following modules out of the box: Corrective & Preventive Actions (CAPAs), Opportunities For Improvement (OFIs), Nonconformities (NCRs), Engineering Change Requests (ECRs), Calibrations,Complaints, Deviation Concession Notes and Supplier Management. These can be easily adapted to your own circumstances. Cognidox allows you to build your own quality modules using our form functionality so process based modules can be built for most business processes.
Controlled processes, e-signatures, immutable audit trails, and on-demand evidence packs make it easy to show intent, execution, and outcomes. Auditors see consistent records across CAPA, training, suppliers, and design.
Yes. We support risk-based CSV/CSA. You’ll have vendor documentation, configuration records, and templates for IQ/OQ/PQ (or CSA-style) so you can validate proportionately and maintain validation through change.
Use Limited Access Partner permissions to let suppliers/auditors work inside Cognidox with tightly scoped access, or publish read-only copies via the managed Extranet (expiry, watermarking, full logs). You can also publish selected items (e.g., data sheets, policies) as public pages so stakeholders always see the latest approved version—no uncontrolled duplicates.
Yes. Cognidox fits small teams and scales smoothly to large deployments (≈4,000 users). You can mirror your organisation—single or multi-site, single or multi-product—with delegated ownership and granular permissions. Because it’s web-based, users access the same controlled records and workflows from any site. As complexity grows, you can expand structures and modules without re-platforming.
Cognidox connects to the tools your teams already use. The Microsoft Office Add-in lets you browse Cognidox, then open and save files directly from Word, Excel, PowerPoint and Outlook—desktop, web, and iPad—so users stay in Office while working with controlled documents. The REST API provides lightweight endpoints to integrate with platforms like Jira/Confluence or your own apps/ETL. And the DocuSign integration lets you send documents for third-party signing straight from Cognidox; signed PDFs automatically return to the correct record, with status visible in Cognidox, and the connection is configured centrally so external signers don’t need Cognidox access.
Pricing is straightforward and published with user-based tiers—so you can start small and expand without hidden modules or surprises. See the current plans and inclusions here: https://www.cognidox.com/pricing-lean-eqms
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