Using a Web Archive Document Type for Quality Management Systems


Web archive

Recently we announced a case study with a partner, Primilis, in which they used a CogniDox feature to implement a Graphical Quality Management System (G-QMS). It's available to download (no registration required) in PDF format.

A typical QMS is a set of pages each describing a company process or procedure to ensure a standard and consistent level of business quality. Those pages often contain workflow graphics in the form of flow diagrams. They're a lot more user-friendly and interactive when presented on-screen within a web browser.

Primilis created two QMS solutions for a couple of existing customers. How best to store these within CogniDox?

The answer is to create them as Web Archive (WA) document types.

By way of background, normally CogniDox allows user companies to decide what they want to name their document types but there are three special or reserved types that come with built-in functionality. These are:

  • Document Holder (DH) for structured lists of contained documents
  • Licensee Source (LS) for packages of software source or binaries
  • Web Archive (WA) for zip files containing HTML pages

Example uses for Web Archives are:

  •     Automatically generated documentation
  •     Containers for legacy documentation
  •     Packaging websites e.g. a marketing or sales promotion micro-site

Web archives are zip files containing an index.html page at the top level. Once the zip file is uploaded they can be directly browsed from both CogniDox and the Customer View. An example might look like this (note the highlighted index file):

web archive

When the zip file is uploaded it is represented by a Zip icon as the master file and an HTML icon as the 'derived' file. When a user clicks on the HTML icon it opens the entire package as a website within the same browser that's being used for CogniDox, with the index file as the home page. The user can then follow any links that have been coded in the HTML.

The WA file is like any other document - you can call for reviews and ultimately it can be approved and published. When it is published it can be licensed to appear on a customer portal and again there it will display as a set of web pages,

There's a certain elegance to the fact that one of the controlled documents is itself the entire company QMS.

Value of DMS for Product Development


Tags: Quality Management System, Document Management and Control, New Product Development

Paul Walsh

Written by Paul Walsh

Paul Walsh was one of the founders of Cognidox. After a period as an academic working in user experience (UX) research, Paul started a 25-year career in software development. He's worked for multinational telecom companies (Nortel), two $1B Cambridge companies (Ionica, Virata), and co-founded a couple of startup companies. His experience includes network management software, embedded software on silicon, enterprise software, and cloud computing.

Related Posts

Mastering Non-Conformance Reports: A Guide for Quality Management

How do you log and deal with non-conformities so that faulty products don't end up in the hands of ...

Making the Switch: Transforming Your TMF into an eTMF

A Trial Master File (TMF) is a comprehensive collection of documents that ensures the conduct of ...

The Vital Role of ALCOA Principles in Data Integrity for Life Sciences

Data integrity is central to the safe development and manufacturing of every life-science product ...

The Importance of Document Control Systems in Business Operations

What does it mean to 'control documents'? And who needs a formal document control system to manage ...

Enhancing Document Management: Why Google Drive Falls Short

Google Drive is a cloud-based program that allows you to create, edit, store, and share documents. ...

Is SharePoint the Right Choice for Your Medical Device QMS?

A Quality Management System (QMS) is a requirement for medical device developers across the globe. ...

8 Tips for Effective SOP Documentation

There are many reasons why organisations need to document their SOPs. From ensuring uniformity in ...

The Pros and Cons of Phase Gate Processes in New Product Development

Will a phase gate process hold back or enhance your new product development? What are the pros and ...

The Evolution of Quality Management Systems: A Path to Business Growth

A focus on a quality management system shouldn’t just mean a ‘box ticking’ exercise for an ...