The latest news and updates from cognidox

What is a document control system and why is it important?

Having a document control system in place is a requirement of quality standards and regulations around the wor...

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Document Management and Document Control: Is there a difference?

For some companies simply managing their documentation is enough to support their business goals. But others n...

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Why not just use SharePoint for your Medical Device QMS?

A Quality Management System (QMS) is a requirement for medical device developers across the globe. But should ...

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8 powerful benefits of a document management system

A document management system (DMS) is a method of managing, storing and retrieving all the documentation a bus...

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What is an Electronic Document Management System (EDMS)?

An Electronic Document Management System (EDMS) is a software that centrally stores and organises documentatio...

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Is it possible? Lean Document control procedures in the life science sector

In medical device development, document controls are the building blocks of an ISO and FDA compliant Quality M...

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10 reasons fabless semiconductor companies need a document control system

With complexity and costs rising, fabless semiconductor companies need to do all they can to keep their flow a...

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What's the difference between a QMS, eQMS and an eDMS?

There are different ways companies can build required quality management systems, from using traditional paper...

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Why not just use Dropbox for your Medical Device QMS?

DropBox is a file sharing platform familiar to millions throughout the world. Once a personal file storage and...

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11 'must have' features of medical device document control software

Inflexible SOPs, complicated interfaces, training and maintenance requirements. Traditional document control s...

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What’s the cost of chaos in a document management system?

Chaotic document management is wasting the time and energy of businesses around the world every year. But in s...

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8 Tips for Improving the Document Review Process

A report called “The Document Jungle” draws from a survey of 300 knowledge workers and tells some uncomfortabl...

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Why not just use Google Drive as a Document Management System?

Google Drive is a cloud-based program that allows you to create, edit, store, and share documents. Many busine...

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What is document life cycle management & why does it matter?

What are the 7 stages of the document lifecycle?  Why is managing and controlling the lifecycle a critical par...

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Document control in your medical device Quality Management System

Document controls are a fundamental requirement of every medical device regulatory regime. They are the ‘build...

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What is document control?

How much control do you have over the documents your business generates? How much do you need?

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How are lean principles embodied in a good DMS?

Does your Document Management System (DMS) apply the five Lean principles to the way you work?

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Is that final? 5 reasons to use document version control software

We’ve all been there. We’ve lovingly put the final touches to that important document and saved it to the shar...

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Supporting product innovation with document control software

In the history of product innovation, stories of happy accidents abound. The list of inventions stumbled upon ...

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Organizing Organizational Knowledge: the case for information management in ISO 9001 (Part 2)

In Part 1 of this series we considered the problem of reinvention, the unstructured nature of information, and...

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How a Document Management System can help build operational resilience

If you’re not planning to improve your operational resilience, you’ve not been paying attention. How can a dig...

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Should you use Microsoft software to build your own digital QMS?

SMEs creating a digital Quality Management System (QMS) will often reach for the most familiar tools to build ...

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Organizing Organizational Knowledge: the case for information management in ISO 9001 (Part 1)

  In a previous blog, we wrote that information findability is as worthy a topic for ISO 9001:2015 standards-m...

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Knowledge or noise? Managing your company’s structured & unstructured data

Unstructured data present both a compliance risk and a missed opportunity for growing organisational knowledge...

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Why document review is critical to successful new product development

Inadequate document review is often to blame for failure in new product development and manufacturing processe...

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How Lean Documentation Creates Customer Value In The Development Cycle

In a Lean approach to product development, customer value is defined as ‘everything the customer is prepared t...

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9 Ways Innovative Companies Use Their Document Management Software

The outlook for many companies might be unpredictable at the moment, but access to the right document manageme...

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Another Successful Exit For Another Cognidox Client

The US human interface company, Snyaptics Inc announced this week that they are acquiring DisplayLink Corp in ...

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The 5 Stages of Document Control Vital For Effective NPD

There are five stages of document control critical to NPD and product management. If you have the digital tool...

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UltraSoC - another “Made in Cambridge” success story

Last week, news broke that Siemens is acquiring the Cambridge based company and Cognidox client, UltraSoC, in ...

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Why a file sharing app is not a document management system

There are many file sharing apps on the market right now. They range from ‘free’ or ‘low cost’ one size fits a...

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Organizational knowledge in ISO 9001:2015

  One of the areas included in the ISO 9001 :2015 is 7.1.6 Organizational knowledge. The stated requirement is...

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Looking the wrong way: 7 reasons Document Management Systems fail

Many organisations still operate without a central, shared Document Management System (DMS) that effectively m...

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Document management for the Life Sciences industry

If you took a snapshot of document management around 20 years ago, the general situation was that in my indust...

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What does a good change control process look like?

A change control process is a vital part of any product development and management function. But if it’s not e...

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ISO 26262: How can DMS solutions support the development of driverless tech?

Advanced Driver Assistance Systems (ADAS) and even driverless cars, once the stuff of science fiction, are rap...

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5 critical success factors for a new product development process

A responsive new product development (NPD) process has always been a key part of a high tech business strategy...

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Seven document control pitfalls and how to avoid them

Do your systems give you the kind of control over your documentation which really match the organisational, co...

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Why not just use Google Team Drive as a Document Management System?

Google Team Drive is a service which has been available by default to Business, Enterprise and Education G-Sui...

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How a Document Management System can help you fight hyperscale threats

There is always commercial pressure on product developers to find better and more efficient ways to collaborat...

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Box Vs Dropbox as Document Management Systems

Both Box and Dropbox Business are cloud-based file sharing solutions intended to give their customers the free...

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Why not just use Box as a document management system?

Box is a popular cloud-based, file sharing solution, designed for use by enterprises to store business documen...

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Supply Chain Disruption and the Future of Trust

With a supply chain ripe for digital disruption, high tech manufacturing companies must evolve new ways of man...

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ONEDRIVE VS SHAREPOINT AS DOCUMENT MANAGEMENT SYSTEMS

What is the best document management solution for you and your business, One Drive for Business or SharePoint?...

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Why not just use Dropbox as a document management system?

Dropbox is an easy to use cloud storage and sync application that is increasingly used in work settings for fi...

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All You Really Need For Xmas is a Competitive Advantage

 As we approach the end of 2018 with all its political and economic earthquakes, how can your high tech compan...

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4 ways to fix a failing product development process with an agile tool-kit

A failing product development process can cost your sanity, your company’s reputation, and a lot of money. In ...

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Why not just use SharePoint as a Document Management System?

What’s wrong with SharePoint, anyway? Why shouldn’t it be used as a document management system for a growing b...

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Cognidox launches latest upgrade to leading dMS

New version enables faster, simpler intranet creation and easier FDA record compliance Cambridge, UK, 20 Septe...

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Tame the Product Development Cycle with a Lean DMS

In the white heat of the product development cycle there is always the potential for chaos. And high tech busi...

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How a DMS helps you get the most out of external collaborators

Good collaboration is at the heart of business success. And with the vast array of digital tools available to ...

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Effective product development with phase-gate control and a DMS

One of the hallmarks of innovative organisations is that they are very good at developing ideas into successfu...

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Successful exits with cognidox

At a time of innovation and increasing traction in IoT, the recent acquisition of S3 Semiconductors by Adesto ...

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Improving product development productivity with DMS version control

Raising your productivity levels can improve your delivery to customers and your profitability. Productivity i...

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How to evaluate a document management system

A document management system (DMS) can measurably improve your productivity and efficiency. A good DMS helps m...

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7 questions to ask before choosing your DMS provider

If you’re new to document management systems (DMS), how do you know what to look for when choosing the right p...

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How a document management system contributes to a lean business model

Lean is a philosophy, a theory that acts as a guiding principle for continuous improvement and customer focus ...

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ISO9001 ready with Cognidox – an overview

4 steps to getting ISO9001 ready Achieving ISO9001 compliance can appear daunting, but while it requires a sig...

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A closer look at Document Control for ISO 9001

What is document control? Properly documented information is at the heart of meeting the ISO 9001 standard, an...

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What makes a great Document Management System?

Your documents are your everything. Contracts, client details, employee details, invoices, minutes of meetings...

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Version 1.7 of OfficeToPDF available

Today we released version 1.7 of our OfficeToPDF open source project for PDF conversion. You can read more abo...

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New Release CogniDox 9.0.0 - the 'other' features

We made CognDox 9.0.0 available for download on May 4th and announced it to the world on May 9th - there's a c...

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ISO 9001:2015 – How to apply Risk-based Thinking to Quality Processes [Part XII]

There are twelve posts in this series. To read Part XI, please click here. This is the final part in our serie...

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ISO 9001:2015 – How to apply Risk-based Thinking to Quality Processes [Part X]

There are twelve posts in this series. To read Part IX, please click here. In this and the following two posts...

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Graphical QMS, documented information, and the audit process

A gQMS will help with internal and external auditing requirements - leading to ISO certification in less time ...

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Convert Office documents to PDF using OfficeToPDF 1.5

    We’ve made a new release (1.5) of our OfficeToPDF open source project and pushed the code to its usual hom...

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The Graphical QMS - how to get value from documented information

Documented information in a Quality Management System (QMS) - and why it's time for a radical overhaul of how ...

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ISO 9001:2015 - The likely impact (Part III)

What 'documented information' is required by ISO 9001:2015? There are twelve posts in this series. To read Par...

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ISO 9001:2015 - The likely impact (Part II)

There are twelve posts in this series. To read Part I, please click here. Risk-based thinking and the resultin...

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ISO 9001:2015 - The likely impact (Part I)

How will the new version affect ISO 9001:2008 registrations? According to BSI, the new standard, ISO 9001:2015...

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ISO27001:2013: What has changed from 2005? - Part III

Documentation Requirements set out in ISO/IEC 27001:2013 For those of you who are currently 'transitioning' to...

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New release of OfficeToPDF server-based PDF conversion tool

  We've made a new release (1.4) of our OfficeToPDF open source project and pushed the code to its usual home ...

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Virus-infected Office Macro threats and self-signed SSL certificates

  I saw an article today whose headline ("Remember macro viruses? Infected Word and Excel files? They're back....

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Improve Email Management with CogniDox DMS Integration

  Sorry to state the obvious, but you receive a lot of emails and your number of unread messages only ever see...

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Document Control, ISO 9001 and CogniDox DMS

  ISO 9001:2008 is not prescriptive - it provides a framework and good advice but generally leaves it up to th...

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Managing WordPress Blogs from the CogniDox DMS

  This latest addition to our theme "projects that can change the way your company works" looks at the topic o...

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Enterprise Search is critical for Information Management

  Continuing the theme of projects that can change the way your company works, in this post we'll look at the ...

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CogniDox and Acrolinx for document quality

At Cognidox, we spend a deal of time talking about quality documents in the context of quality assurance, ISO ...

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CogniDox and Information Security Management - a white paper

 

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Lean Document Management and CogniDox

  If CogniDox had to have a mission statement, it would be "to promote Lean principles in the adoption of Docu...

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SharePoint is NOT an IT project

  The AIIM organisation has just published the results from their annual Microsoft SharePoint survey. You need...

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What's New in CogniDox 8.7.0?

We released CogniDox 8.7.0 over two weeks ago now. There was a press release that talked about the headline fe...

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Using the new online Document Holder editor

 

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Big Content, Dark Data and Information Management

AIIM is a non-profit association covering image and information management topics. These are notes from the AI...

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File sharing is not document management

We spent a few hours this week looking at a couple of CRM software solutions and the features they offer.. We ...

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Extranet as a Service - XtraNet

We launched our new XtraNet product yesterday and there was a short interview about the new service over at th...

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Using a Web Archive (WA) document type for a QMS

  Recently we announced a case study with a partner, Primilis, in which they used a CogniDox feature to implem...

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OpenOffice and LibreOffice compatibility with Microsoft

The city council in Freiburg, Germany found itself at the centre of controversy last week when it told the wor...

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Using the CogniDox WordPress Blog Plugin

We up-issued the CogniDox WordPress Blog Plugin this week. The key change are support for posting online-edita...

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CogniDox and file sharing in SkyDrive

 

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What's New in CogniDox 8.6.0?

    We released CogniDox 8.6.0 over a week ago now. There is an article on Cambridge Network and a press relea...

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Integrating CogniDox with Piwik for document analytics

 

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Information Overload, Filter Failure and Channel Panic

  I think I’ve invented a new term - "Channel Panic". Here’s the context. I've been asked to participate in a ...

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CogniDox for Microsoft Office Add-in is now available

Today we announced a major re-work of our Microsoft Office add-in. For some time we've offered an add-in for W...

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Software and the Urgent Fix-to-Field Problem - a Better Way

  Just been reading about the Internet outages and stability issues yesterday - it was traced (maybe I better ...

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CogniDox Product Manager Guide is released

  Writing blog posts has had to take a back seat this summer because we've been busy writing a new user guide ...

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CogniDox WordPress Blog Plug-in is released

  We moved our CogniDox blog from using a Joomla extension to WordPress a while back. You may have seen us rel...

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OfficeToPDF: open source PDF conversion for Microsoft Office 2007&2010

  This week we released another project under an open source license.

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Assisting unassisted support - why document management matters

  A few days back I upgraded to version 4 of the Mozilla Firefox browser because I wanted to test the new user...

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Integrating CogniDox (more) with Bugzilla 4.0

  You’re a software development leader who takes managing an application lifecycle seriously. You’ve spent tim...

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Product Management in an Agile style

  The Software East group continued its series on Agile software development with a talk by Scrum consultant R...

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Which is better: Drupal or Joomla?

  In CogniDox 8.4 released this week we added Drupal alongside Joomla! as web platforms that can be used with ...

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Adding support for Drupal CMS

  We're just finishing tests on our next release and one feature is a new plug-in for the Drupal CMS.

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Information security lessons from Wikileaks

  The release of 260,000 US embassy messages by Wikileaks this week is certainly generating headlines. I don't...

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Software Risk and Source Code Access

  There was an interesting piece of news this week from the NCC Group plc, an  information assurance specialis...

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Releasing the OTRS Joomla! Gateway

  Last week we announced the availability of software we'd written to connect two of the most powerful and pop...

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Boosting the productivity of knowledge workers

  I noticed an article on Silicon.com with the above title and it seemed pretty relevant to the news item we p...

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Why Google Wave Was Not A Success

  Like most software companies in the enterprise space we've had a good look in the past at Google Wave - the ...

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How Do You Spend £35 million on a Website?

  The Central Office of Information (COI) is the UK Government's centre of excellence for marketing and commun...

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People and Documents Working Together

  Last Thursday (17th June) the AIIM Roadshow 2010 reached the final day of a four day tour ending in London. ...

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Now Where Did I Put That Document?

  IT Reseller Magazine is today reporting a survey by Networked Planet (an Enterprise Search software company ...

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3 Reasons Why Product Management Can Fail

  Tomorrow (Tue, May 18) there's an excellent chance to hear one of the best bloggers and practitioners on the...

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Some 2010 Predictions for Content Management

  CMS Watch is a great site for learning about document management, web content management, enterprise content...

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What is Product Management?

  The Cambridge Product Management Network had a useful get-together this week to debate the question: what is...

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Open Source CMS Market Share Report

  The 2009 edition of the Open Source CMS Market Share Report was released today by the water&stone digita...

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New release CogniDox v8.0 on the download servers

  This week we made our quarterly release of software, which we labeled version 8.0 (as opposed to 7.x) becaus...

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Where Does The Day Go?

  Back in 2003, researchers at the School for Information Management and Systems at UC Berkeley published a fa...

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Improving Document Import

  One of the top issues in all Enterprise Software is that no matter how good the software tool is, unless it ...

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Enterprise Search and the Flax search client

  Recently, we've been completely re-working the core Cognidox search functionality. When we initially wrote C...

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Agile, Continuous Integration and Software Documentation

  At an event hosted by the Electronics KTN and DSP Valley I had a conversation with the CEO of Easics NV abou...

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Content management - how smaller companies can learn from larger Enterprises

  Recently, I got around to reading the AIIM "State of the ECM Industry 2009" report published at the end of M...

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Technology Language and the User Interface

  My friend the social worker came over. We talked briefly about the case management system they are being ask...

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CMS Vendor Meme - "We get it"

  A month or so back one of the CMS vendors (Day Software AG) posted a blog entry in which they invited (as in...

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