Publish regulated documents publicly while retaining full version control, lifecycle traceability, and compliance readiness.

If you're still using email, Dropbox or unsecured links to distribute eIFUs (electronic Instructions For Use), technical datasheets or compliance certificates, you're taking unnecessary risks with critical documentation.

For medical device manufacturers, the EU MDR (Implementing Regulation 2021/2226) requires eIFUs to be available to users, with obligations regarding availability, language support, and version control. US-based manufacturers should also consider FDA expectations and guidance on electronic labelling and product information. For pharmaceutical manufacturers, controlled public publishing supports safe distribution of Certificates of Analysis (CoA), batch information and public-facing regulatory documents.

Cognidox gives you a structured, compliant way to meet these obligations - delivering the right document to the right user, every time, through secure public links or QR codes.

How controlled publishing works with Cognidox

Cognidox lets you publish a document - such as an eIFU, datasheet, or ISO certificate - as a public URL or QR code destination, without losing control over its content.

1. Create and approve the controlled document in Cognidox.

2. Apply a “public licence” to make it accessible without a login.

3. Cognidox publishes it to a secure hosted portal, creating a stable URL.

4. Users scan a QR code or click a link to open the approved PDF in their browser.

Key features: built for compliance, designed for ease

• Stable, public URLs for each document
• Public licence toggle to safely publish without losing control
• Controlled lifecycle: version history, approvals and unpublishing are all logged
• Multi-language support for eIFUs and international compliance
• QR-code compatible: ideal for product packaging or device labelling
• Paper-on-request guidance for MDR compliance
• Hosted separately from your main site for availability, uptime and security

How leading teams use controlled public publishing

eIFU & labelling for medtech

Add a QR code to your product packaging or device to provide instant access to the latest, approved IFU, meeting MDR requirements for electronic instructions for use.

Public compliance & quality documentation

From ISO certificates to supplier quality declarations and policies, Cognidox lets you publish trusted documents to your website without manual uploads or version errors.

Technical datasheets for high-tech products

Make controlled datasheets and specifications available externally, ensuring distributors and partners always access the correct version.

Public access without the risk

When a public licence is applied, a document becomes accessible without a login. This makes it ideal for publishing IFUs and public documentation, but user download identities will not be recorded. If tracking is required for audit, licensing, or regulatory purposes, we recommend using the Secure Partner Portal or Limited Access Groups within Cognidox.

Cognidox also supports best practices for MDR compliance, including availability monitoring, “paper-on-request” protocols, and language variants for international audiences.