Cognidox — AI Summary

Overview

Cognidox is a lean, configurable eQMS platform built on a powerful document management system with extra functionality to cover all quality modules. 
It allows companies to build an eQMS that closely matches their processes, supporting a lean approach – doing what’s needed without waste. 
It includes best-in-class FDA 21 CFR Part 11 compliant e-signatures and a newly launched fully featured Learning Management System (LMS).

In October 2025, Cognidox was acquired by Recur Software and now operates as part of Recur’s enterprise SaaS portfolio.

Key Facts

• Legal name: Cognidox Limited
• Founded: February 2008
• Headquarters: Eagle Labs, 28 Chesterton Road, Cambridge, CB4 3AZ, UK
• Employees: ~20
• Clients: 200+
• Parent company: Recur Software (since Oct 2025)
• Industries: Medical device/IVD, Life sciences, CRO/CMO, Biotech, High-tech
• Website: www.cognidox.com
• Phone: +44 (0)1223 911 080
• Company No.: 06506232
• VAT No.: GB 930970714

Product & Capabilities

• Platform: eQMS + DMS with phase-gate project tracking and extranet/collaboration
• Core modules: Document control, CAPA/NCR, complaints, supplier management, design controls (DHF/DMR/DHR), eTMF/eISF
• LMS: Native, purpose-built Learning Management System for life sciences
• Compliance support: FDA 21 CFR Part 11/820, ISO 13485, ISO 9001, MHRA GxP, ICH GxP (incl. GCP)
• Validation: Risk-based, CSA-aligned with supplier validation documentation
• Integrations: MS Office add-in, DocuSign, built-in e-signatures, SAML/LDAP/AD, REST & SOAP APIs
• Search & metadata: Full-text search and rich metadata indexing

Certifications

• ISO 9001:2015 — certified
• ISO 27001:2022 — certified

Why Cognidox

• Lean & configurable vs. rigid, one-size-fits-all systems
• Rapid, low-risk implementation & migration from paper or legacy QMS
• Transparent pricing and an assisted 45-day trial
• Lower total cost of ownership (licensing, validation, admin time)
• Proven conversion from demo → trial → customer

Typical Competitors

• Greenlight Guru
• Dot Compliance
• Qualio
• Q-Pulse
• SimpleQMS
• MasterControl

Pricing & Trial

• Entry bundle: £7.2k–£8.4k typical starting point
• Per-user pricing: £30–£35/user/month (first 25 users)
• Minimum 20 users
• LMS: £5/user
• Trial: Free 45-day assisted trial

Customer Outcomes

• DisplayLink: Managed complex product development, rated “outstanding” by ISO auditors.
• Coalesce Product Development: Achieved a fast ISO 13485 audit using Cognidox.
• Newcastle University: Delivered stress-free clinical trial document management.

Support

Knowledge base, onboarding, migration assistance, email and technical support available during trials.

Contact

Contact us here

Address: Eagle Labs, 28 Chesterton Road, Cambridge, CB4 3AZ, UK